Bookkeeper

About us

Friends of Ambler Farm is a non-profit organization owned by the Town of Wilton. Ambler Farm cultivates an appreciation and respect for our land, our heritage, our animals, and each other through immersive programs, community events, and sustainable farming. Ambler Farm envisions a community where we live harmoniously with our environment, build character and connection, and provide a place for happy and healthy gatherings.

Bookkeeper

Friends of Ambler Farm Inc., a nonprofit organization located in Wilton, CT seeks a part-time experienced Bookkeeper to assist in managing our day-to-day accounting and finance requirements, maintaining the farm’s accounting records, preparing financial statements for the Board of Directors on a periodic basis, and working with outside auditors and tax professionals to comply with annual reporting requirements. This individual must be able to maintain proper accounting records and files for all transactions. An ideal candidate for this position is a skilled multi-tasker, who is reliable and is committed to consistently meeting deadlines.

Part-Time, full year (hours may vary by the season)

Specific Duties and Responsibilities

Daily:

• Pay bills. Write checks. Manage check reimbursement requests from staff and Board members. (Recurring payments, like rent checks)
• Process and send invoices accordingly.
• Manage credit card transactions.
• Process deposits (QuickBooks, PayPal, CampSite, Altru, bank).
• Process payroll bi-monthly through ADP
• Update Altru database system for all donations, event/program registrations, field trips and rentals paid by check.
• Reconcile member / donor transaction records monthly between database, PayPal and QB.
• Process donor acknowledgement letters (bi-monthly), secure signatures and mail.
• Pick up mail and distribute.
• Provide petty cash for events farm stand.
• Manage financial aspects of capital projects (donations, matching, cost of construction submit invoices to Town for reimbursement).

Monthly/Quarterly:

• Perform monthly bank reconciliations for Treasurer’s review.
• Submit bills for reimbursement to Town of Wilton (utilities, refuse, etc.)
• Prepare quarterly Treasurer’s Reports and review w/Executive Director and Treasurer. Present YTD financials at Board Meetings 4x’s a year or as needed.
• Review credit card expenses w/staff and enter into QB register monthly

Annually:

• Participate in development of annual operating budget and report progress quarterly.
• Lead annual audit and tax filings (501(c)(3) compliance, Sales Tax Reg.) that includes coordination with auditors.
• Process and timely distribute required tax documents that includes 1099s to contractors.
• Track appeal mailings and forms and prepare report to appropriate staff and Board members.

Skills Required:

• Attention to detail, confidentiality, and accuracy.
• Well organized, self-motivated, and able to meet deadlines.
• Must be adept at multi-tasking and have excellent interpersonal skills, working with staff, volunteers, board members, vendors, donors and event attendees.
• Effectively address and resolve issues in a timely fashion.
• Demonstrate flexibility in satisfying attendee needs.
• Proficient in Word, Excel, QuickBooks, Google Calendar and Google Drive/Dropbox.
• Experience with ADP, Altru and CampSite is a plus.
• Flexible schedule. No office at farm, so must be able to work from home. Reports to

Executive Director and Treasurer.

Job Type: Part-time

Pay: $22.00 - $26.00 per hour

Benefits:

• Flexible schedule

COVID-19 considerations:
All staff and visitors to Ambler Farm are required to follow the current state and local health and safety guidelines (ie: social distancing, mask wearing).

Education:

• Bachelor's (Preferred)

Experience:

• Bookkeeping: 2 years (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: Multiple Locations