What are the responsibilities and job description for the Administrative Assistant position at Friends Village?
Job Title: Administrative Assistant
Reports to: Finance & Administration Sr. Director
Position Type: Full Time, Non-Exempt
To apply for this position, please submit a cover letter that includes salary requirements and a current resume.
Friends Village, a retirement community on two campuses, has been a part of the Newtown community for more than 125 years. Offering both Independent Living and Personal Care, Friends Village strives to offer excellent care and service, while furthering its mission to provide moderately priced, small-community retirement living.
Our Mission is to cultivate purposeful living among older adults through community. In keeping with Quaker beliefs, Friends Village (“FV”) seeks to be a diverse community where all members thrive, and older adults of moderate means are at home. We want all members to make health, personal growth and living meaningfully their priorities so that they and FV are active contributors to the world around us.
POSITION OVERVIEW:
The primary purpose of the position is to assist The Leadership Team in meeting the daily operational requirements of FV. The employee will work to keep current, organized files that will be used by the Board, various Granting Groups, and the Outside Controller.
ESSENTIAL DUTIES & RESPONSIBILITIES:
The employee will provide essential administrative support to the Leadership Team including the Executive Director. These tasks include, but are not limited to filing, copying, scanning, and scheduling. Assist in completing daily general accounting duties such as making deposits, preparing bank reconciliations and sorting accounts payable. Maintain the outreach, emergency communication and donor databases. Generate monthly, quarterly, and annual reports as requested. Work with the team to plan and coordinate special events and fundraisers.
EDUCATION & QUALIFICATIONS:
A wide range of education, training and/or experience will be considered. The employee must have a high school diploma or GED equivalent. General work experience in business-related services, professional certifications, and a college degree are a plus. Intermediate level computer skills, specifically Microsoft Office 365, are required. The position requires that the person be self-directed, detail oriented, willing to show initiative, resourceful and an excellent communicator. As a representative of FV, the Administrative Assistant must consistently display professionalism, sensitivity, and respect for differences of all types, including age, religion, marital status, native language, sex, gender identity, sexual orientation, physical or mental ability, background, ethnicity/race, and culture.
Must be able to clear a Criminal Background Check.
OTHER:
Benefits:
- Health Insurance
- Dental Insurance
- Short-term Disability Insurance
- Life insurance
- 401(k) Retirement Plan
- Paid time off
- Flexible Spending Account
Schedule:
- Monday to Friday
- 9:00 a.m. – 4:30 p.m.
Company's Website:
- www.friends-village.org
Work Remotely:
- Not available at this time; however, occasional shifts may be approved when feasible and conducive to the workload.
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Newtown, PA 18940: Reliably commute or planning to relocate before starting work (Required)
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
Salary : $18 - $-1