Administrative Assistant - Construction

Job Description

Front Line Consulting focuses on providing Change Management and Profesional Employer Services. We are a Veteran owned and Veteran managed company committed to improving the holistic performance of the organizations that seek our services. We combine traditional Project Management and Agile principles with the knowledge and insights gained from decades of military experience. We always give preferential selection to Veteran candidates, but always hire the most qualified for the job!

We are currently looking for an Executive Assistant (Construction) to work on multiple renovation projects with a large state agency. The position will be primarily located in Albany, NY.

Position Scope

This position is in the Division of Strategic Operations within the Design and Construction Group (D&C) in the Office of General Services (OGS). The Administrative Analyst will be responsible for providing administrative assistance to the Division of Strategic Operations.

Daily Task

Track time and attendance of staff in the Division of Strategic Operations

Track performance evaluation due dates for staff within the Strategic Operations Group

Assist in preparation of project status reports

Follow up on action items assigned to various staff to keep forward progression on initiatives and tasks

Assist with development of Organization wide communications

Assist in the Employee Inquires and Suggestion management and progress

Provide assistance with coordination of meetings, as needed

Review and update business workflow processes and procedures within manuals

Conduct basic data entry, management, and updating for D&C Master Specifications

Assist in the management of assigned construction projects as directed

Perform contract document review and basic scheduling requirements

Training Specific Duties

Schedule space for trainings to be conducted as needed and in conjunction with Training Coordinator.

Maintain records for training courses – registration approvals and attendance

Assist with obtaining quotes for various outsourced trainings

Assist with management of SharePoint training calendar and training content

Conduct training evaluations and assist in identifying improvement opportunities

Monitor and review the progress of trainees through questionnaires and discussions with managers and other personnel.

Required Qualifications

1 year experience in construction building/rehabilitation projects

3 years managing professional office spaces

Efficient skills utilizing Windows / Outlook / Word / Excel

Ability to communicate clearly and concisely; both verbally and in writing

Proficient with web-based submittal collaboration systems

Preferred Qualifications

Public agency experience

College Degree

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Microsoft Business Suite: 3 years (Preferred)
• Construction Office Support: 1 year (Preferred)
• Office: 3 years (Preferred)

Work Location: One location