Office Coordinator - Affordable Housing

Must be Korean speaking.

SUMMARY

Under supervision of the Executive Assistant, assists with coordinating general operations of the corporate office.

Must be Korean speaking.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Provides administrative support to Burbank staff, including typing, photocopying, binding, and packaging and mailing items. Assists with travel preparation as needed. Reviews invoices for accuracy and processes for payment.

Supervises reception support and provides reception support on a weekly basis, including sending reminders, and resolving problems as needed to assure all tasks are completed.

Coordinates kitchen duty assignments and follow through including sending reminders and resolving problems as needed to assure all tasks are completed.

Purchases and maintains office supplies, office stationary, and office equipment. For example, purchasing fax machines, shredders etc. Maintains office copiers, postage machines and folding inserting systems including scheduling services, filling paper trays etc.

Coordinate internal office moves including cubicle reconfiguration.

Manages, tracks and maintains shared office space and conference rooms including stocking areas regularly, maintaining updated company rosters, and repairing of furniture as needed.

Keeps mailroom and workspaces clean, neat and fully stocked. Maintains office appearance including but not limited to scheduling carpet cleaning, painting and other office renovations.

Responsible of maintaining and tracking office keys including ordering, issuing and replacing office keys.

Acts as transportation coordinator for the Burbank office, including monitoring vehicle license, registration, and fuel card expenses. Responsible for maintaining and tracking company vehicle including but not limited to having the vehicle serviced, and cleaned.

Assists with scheduling catering for meetings held at the Burbank Office, including set up and cleans up of the area. Coordinates and supervise events and meetings including interfacing with outside vendors (establishing and maintaining good relationships), negotiating rates, site determination, coordinating transportation, event preparation, set up and follow through. Tracks program and event expenses.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES

Knowledge of office operations, including inter-facility (pouch) mail, US postal service and other courier services, recycle program, etc.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.