Office Manager

Here at FS Commercial Landscape, we are looking for a responsible Office Manager to perform various administrative and billing tasks.

Duties of the Office Manager include, but are not limited to:

They provide support to our managers and employees, assisting in daily office needs and our company’s general administrative activities. Office Managers responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and organize their work using tools like MS Excel, Outlook, and office equipment. Must have QuickBooks knowledge for creating estimates and invoicing. A successful Office Manager should ensure our office's efficient and smooth day-to-day operation.

Call Kunkae Lee for phone interview:

925-200-2648

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Hiring process, applications, forms
• Creating invoices and billing materials to be sent directly to a customer
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Calculating and tracking various job projects
• Handling paperwork related to production
• Assist in the preparation of regularly scheduled reports
• Assist in Department Communication with employee’s and Department Supervisors
• Develop and maintain a filing system
• Maintain a contact list
• Act as the point of contact for internal and external clients
• Assist Office Personal
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook and in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Must have QuickBooks knowledge

Employee benefits *

• Paid time off such as sick days and vacation days.
• Health insurance.
• Life insurance.
• Dental insurance.
• Vision insurance.
• Retirement benefits 401k
• Mon-Friday 8:00am-4:30pm

Job Type: Full-time

Pay: From $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have QuickBook experience?

Experience:

• Customer service: 2 years (Preferred)

Language:

• Spanish (Required)

Work Location: In person