Program Manager/Associate Director, Program Management

Overview

The work we do at FDB has never been more important—and we are looking for talented candidates to join us. We are growing our locations, our capabilities, and our teams, and looking for passionate, mission-driven people like you who want to make a real difference in people’s lives. Join FDB and help create the next vaccine, cure, or gene therapy in partnership with some of the most innovative biopharma companies across the globe. We are proud to cultivate a culture that will fuel your passion, energy and drive - what FDB call Genki. 

External US

College Station, Texas may be a small, university town, but the lively cultural scene and local amenities make it a great place for families as well as those who want the ease of small-town life and the convenience of living close to the vibrant pulse of big cities. Eighty-seven percent of Texas' population lives within a 180-mile radius, so we are in the center of it all in Texas. And our site is nestled in the hub of innovation, representing a source of pride for the area.

The Program Manager, with mentoring and support from the Head of Program Management and/or Associate Program Director or Program Director, will be responsible for the planning and delivery of programs from the point of contract signature (Scope of Work/Letter of Intent/Contract) to program delivery including technology transfer and taking a product/process from execution of a client commercial agreement or memorandum of understanding through process development and early stage clinical supply through program closure.  The Program Manager ensures the organization provides services in alignment with contractual commitments to the clients and the Company’s vision/mission (strategy and compliance). 

The Associate Director, Program Management, with mentoring and support from the Head of Program Management and/or a Program Director, will be responsible for the planning and delivery of programs from the point of contract signature (Scope of Work/Letter of Intent/Contract) to program delivery including technology transfer and taking a product/process from execution of a client commercial agreement or memorandum of understanding through process development and early stage clinical supply through program closure.  The Associate Program Director ensures the organization provides services in alignment with contractual commitments to the clients and the Company’s vision/mission (strategy and compliance).  The Associate Program Director typically manages programs of shorter duration and/or fewer concurrent programs relative to a Program Director.

Reports to                Director, Program Management

Work Location         College Station, TX 

Primary Responsibilities:

• On board new customer programs with the Sales Team to transition to become the primary liaison for program planning and execution upon confirmation that a Verbal Win/Letter of Intent has been reached.
• Lead the planning and execution of programs in alignment with the FDBT Program Management business best practice (vision, mission, SWOT/SIPOC, strategy-goals-objectives).
• Oversee the general day-to-day execution of Program activities and planning to ensure on-time completion of Program tasks and deliverables as scheduled.
• Identify program delivery risks and mitigations and ensure the program team, the site leadership team, and the customer are appropriately informed.
• Lead the Program team in Stage Gate reviews as part of the program life cycle to communicate program readiness and risk profile to the site leadership team.
• Attend and lead daily Tier 2 and Tier 3 meetings to support FDBT’s communication structure for escalations and feedback in program risk items.
• Serve as the lead with the functional areas to ensure the SOW elements are accurate, complete, and organized based on revenue generating segments of work.
• Ensure financial activities and program milestones are aligned (SOW, PPS, revenue recognition milestones, change orders, invoicing/payment activities, etc.).
• Ensure all Contract elements (BSA-MSA, Quality Agreement, Price and Payment Schedule, SOW) are completed with support from Head of Program Management.
• Develop and maintain the Master Program Plan (MPP) including ensuring durations and accountabilities for all revenue generating milestones are accurate through the scope of the program (contract sign, PD US/DS, AD, Tech Transfer, Clinical-Commercial Manufacturing, QA, QC, Release, Ship Deliverables, Transfer in and Transfer out).
• Collaborate with the Sales Team to identify additional opportunities for additional work within the current contract.
• Partner with functional teams (QC, QA, PD, Manufacturing, etc.) to ensure that MPP revenue generating milestones are accurately translated into functional deliverables and all action items are completed per the committed timeline.
• Work closely with Process Development, Manufacturing, Engineering, Quality Control and Quality Assurance to reduce time to clinic or market, improve ease of manufacturing, and reduce costs when compared with existing platform products while achieving and maintaining full compliance (cGMP, Safety and Environmental).
• Accurately define timelines and resource requirements for the assigned Programs.
• Maintain Program documentation (change orders, Program reports, timelines, etc.).
• Manage and lead Program team meetings, including issuance of agenda, action items, meeting minutes, client communications, etc.
• Communicate Program updates to the Leadership Team at predefined milestones and at defined intervals.
• Organize and conduct Program team and Joint Steering team meetings with external clients including agenda, meeting notes, action items, and follow-up of action items.
• Track and report program performance (financial, delivery metrics and analysis, monthly reports, quarterly and annual leadership reviews, revenue change log, etc.); ensure accurate and timely completion of financial transactions (revenue adjustments/ recognition, change orders, invoicing, pass through) and maintain a change log capturing all financial activity per program.
• Responsible for authoring Scopes of Work, Change Orders, Cost Models, and Confidentiality Agreements.  Responsible for approving Program purchase orders.  Responsible for forecasting revenue and reviewing/approving monthly customer invoices.
• Continuous improvement of existing systems as well as implementation of new program management systems, including training of employees to ensure FDBT maintains best practices in the industry.
• All other duties as assigned.

Qualifications:

Program Manager

• Bachelor’s degree in Business, Engineering, Microbiology, Chemistry, Biochemistry, or related field preferred with 4 years’ relevant project experience; or
• High School Diploma or equivalent and 2 years’ experience in Project Management with Fujifilm Diosynth Biotechnologies or a similar CDMO or biotechnology company.

Associate Director, Program Management

• Bachelor’s Degree preferably in Business, Engineering, Microbiology, Chemistry, Biochemistry, or related field; and
• 6 years of relevant project management experience.
• MBA or Master’s degree preferred.

Program Manager/Associate Director, Program Management

• Relevant project management experience in a biotechnology or pharmaceutical development and manufacturing environment managing one or more projects of medium to high complexity preferred.
• Certifications in Project/Risk Management or Lean Six Sigma preferred.
• Experience in a cGMP facility or working with FDA regulations preferred.
• Previous Accounting/Finance/Budgeting experience preferred.

• Excellent attention to detail with strong organizational and analytical skills.
• Computer proficiency required, including strong experience with Microsoft Office (Word, Excel, PowerPoint).
• Excellent problem solving and conflict resolution skills and the ability to identify, assess, and resolve business problems, issues, risks, and facilitate issue resolution and risk mitigation.
• Ability to accurately complete required documentation.
• Good written and oral communication skills and the ability to effectively interact with all levels of the organization.
• Excellent time management skills with the ability to multi-task and self-manage activities.

• Effective resource and Program planning/decision making.
• Experience with problem solving and conflict resolution.
• Accountable for all aspects of Program Team’s data support, entry, and ongoing data accuracy reporting.
• Knowledgeable in Quality systems, tools for process improvement and cGMP guidelines.
• Role model for company core values of trust, delighting our customers, Gemba, and Genki.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to:

• Experience prolonged sitting, standing, walking, bending, stooping and stretching.
• Use hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment is required.
• Attendance is mandatory.

Join us!  FDB is advancing tomorrow’s medicine, impassioning employees to chase the impossible and continually expand their potential.  We are a company of emboldened goal seekers – driven by an innate desire to better ourselves, our families, our workplace, our company, our community and the world at large.

We are an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration without regard to race, color, national origin, sex, gender identity, sexual orientation, religion, disability, protected veteran status or any other characteristic protected by applicable federal, state or local law. If an accommodation to the application process is needed, please email FDBTHR@fujifilm.com or call 979-431-3500.

To all agencies: Please, no phone calls or emails to any employee of FUJIFILM about this requisition. All resumes submitted by search firms/employment agencies to any employee at FUJIFILM via-email, the internet or in any form and/or method will be deemed the sole property of FUJIFILM, unless such search firms/employment agencies were engaged by FUJIFILM for this requisition and a valid agreement with FUJIFILM is in place. In the event a candidate who was submitted outside of the FUJIFILM agency engagement process is hired, no fee or payment of any kind will be paid.