HR Assistant

HR Assistant 

DEPT: Office of Human Resources
HOURS: 20 Per Week
FT/PT/TEMP: Part-Time
STATUS: Non-Exempt
REPORTS TO: HR Business Partner
LOCATION: On-Campus, Pasadena, CA

Brief Description:

Provide general support to the Office of Human Resources and its team members. Assist in accomplishing daily processes and administrative tasks, especially those related to the front desk, data entry, preparation for employee training sessions, and Fuller’s employee intranet.

Essential Functions:

Campus Responsibilities/Customer Service

• Open and setup the HR office 

• Manage the front desk; welcome walk-in guests

• Customer service via email as well as in-person, phone and voicemail.

• Become familiar with and able to provide answers to HR policies and practices

• Facilitate requests sent to the primary HR email address

• Send out forms via DocuSign for employees, applicants, and outside vendors when needed

• Complete I-9’s, W-4’s, and additional HR paperwork with new hires both in-person and via Zoom

• Troubleshooting ADP issues and ensuring resolutions

• Participate in various Fuller events, both virtual and in person

Administrative Tasks

• General office filing (e-filing to Google drive and physical in office), including making folders and photocopies to be filed

• Assist the Chief of HR with calendar management

• Digitize receipts, files, and other documents

• Prepare training and information packets

• e-Fax forms to different vendors

• Prepare and complete reclassification of monthly HR credit card purchases

• Ad hoc projects to assist HR Business Partners, Benefits, Payroll, and the Chief of HR

• Pick up and process incoming HR mail, scan, and send to appropriate team members

• Assist the HR team on annual events: Benefits Fair, Faculty and Staff Kick-Off, Faculty and Staff Convocation, etc. 

• Other duties, as assigned

Data Entry

• Submit background and credit checks for employees as needed

• Assist with semi-monthly time card audit and make necessary corrections as instructed by HR Business Partner 

• Review formatting and submit job posting requisitions to fuller.edu Career Center/Job Board as well as JobTarget compliance posting site 

• Assist with processing and troubleshooting hires and terminations

Time Cards

• Conduct and oversee the time card audit twice a month

• Provide support and troubleshooting for time cards (i.e. password resets, historical edits, cost number, etc.)

• Ensure that employee time cards are set up correctly and accurately

Knowledge and Skills Required:

• Bachelor’s degree or equivalent

• 1 to 2 years experience working in an office setting or customer service

• Able to maintain the highest level of confidentiality

• Capacity to learn quickly and desire to expand knowledge of software

• Ability to work independently and also work effectively as a member of a team

• Good verbal and written English language skills, as pertains to business communication

• Proficient with Microsoft Word and Excel, and adept in the use of Google Apps

• Attention to detail is a must

• Maintain an organized and presentable workspace

• Ability to finish projects both quickly and accurately

• Ability to work with minimal supervision, self-motivated

Physical Requirements: 

• Able to sit or stand for up to 8 hours at a time

• Requires repetitive motions and sitting at a computer keyboard

• Able to hear and speak on the telephone

• Able to go up and down stairs regularly

Additional Remarks:

• This position requires a background and credit check

• This position will be based on the Pasadena campus and is expected to be in-person 20 hours/week 

• Must be willing to abide by Fuller Community Standards

Pay Scale:

• Wage range the seminary expects to pay: $19.50 - $22.00 per hour USD

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.  As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion.