What are the responsibilities and job description for the Administrative Assistant position at Futurex?
Futurex is seeking to fill a full-time position for an Administrative Assistant to work at Futurex’s Engineering Campus in Bulverde, 15 miles north of San Antonio, Texas. The position will support the day-to-day business operations of C-level staff, including email monitoring, prioritizing tasks, and scheduling appointments. The position will also involve performing day-to-day office management tasks, as well as communicating directly with Futurex partners, customers, and employees.
Futurex places a high priority on providing the best possible experience for our current and prospective team members as well as our diverse, global customer base. The qualified candidate must be willing to work under general supervision with strong initiative and independent judgment. Effective verbal and written communication skills are required for this position, and the qualified candidate will be organized, possess superior attention to detail, and have the ability to work in a fast-paced environment.
Join our team today!
PRIMARY RESPONSIBILITIES
- Monitor all email communications and draft responses to ensure timely responses
- Organize and schedule appointments
- Draft contracts and agreements and facilitate signing and filing
- Update weekly reports for management team and customers
- Answer and direct phone calls
- Conference room and meeting facility preparation
- Act as a liaison between Futurex management and external service providers and vendors
- Other duties as required
QUALIFICATIONS
- Minimum of 3-5 years office management, administrative assistant, or executive assistant experience
- Strong communication and writing skills
- Polished, professional demeanor
- Superior attention to detail and organizational skills
- Proficiency in Microsoft applications
- Ability to handle multiple projects simultaneously
- Maintain confidentiality with regard to information being processed, stored, or accessed
- Health, dental, vision, life, and short/long-term disability insurance
- Paid vacation, holidays, and sick leave
- Competitive compensation and opportunities for advancement
- Complimentary gym membership
- Retirement plan with employer contribution match
- Scenic corporate campus with amenities including a tennis court, jogging trail, and putting green
- Welcoming, family-style corporate culture uniquely suited to fast-paced, entrepreneurial, and motivated individuals
