Administrative assistant

Job Description

To provide clerical, administrative support and coordinate day-to-day administrative operation of the company.

QUALIFICATIONS :

A. EDUCATION AND EXPERIENCE

• High School diploma or equivalent.
• Previous office experience preferred.
• Strong organizational and customer service skills.
• Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment.
• Strong verbal and written communication skills.
• Word processing and typing and filing skills.
• Computer experience preferred
• Bookkeeping and mathematical aptitude preferred.
• Ability to work as a team while focusing on details.
• Ability to maintain the highly confidential nature of HR work.
• Good working knowledge of Microsoft word, excel, outlook preferred.
• Must be 18 years of age or older.
• Must have a home telephone.

PERSONAL AND PHYSICAL REQUIREMENTS

• Treat all information as confidential.
• Possess the tact to deal with all levels of employees and client representatives.
• Must be able to sit, stand, lift, and / or bend throughout shift.
• Must be able to lift, carry, and / or hold up to 10 lbs.
• Must pass drug test.
• Must meet necessary requirements to obtain a security sensitive identification badge.
• Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS).

PERFORMANCE RESPONSIBILITIES :

• Perform clerical duties as directed.
• Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors.
• Answer routine inquiries and draft correspondence.
• Complete and maintain personnel files, where applicable. Assist in setting up office system.
• Order office supplies. Assist in care and maintenance of department equipment.
• Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.)
• Maintain and follow up on applicant flow log and monthly licensing log.
• Monitor drug program (where applicable.)
• Handle disbursement of random drug testing (where applicable.)
• Process and monitor personnel applications (where applicable.)
• Process and monitor all new hires and terminations.
• Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires.
• Sort and distribute all corporate data information. Order / distribute supplies.
• Input payroll (where applicable.)
• Responsible for criminal background checks. Process new hire personnel.
• Reviews files for compliance, and notifies Manager of compliance deficiencies.
• Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs.
• Project a positive image and respond to inquiries from clients, staff and public in a courteous manner.
• Attend meetings and in-services as required identification badges must always be visible.
• Adhere to company policies and procedures and participate in achievement of company objectives.
• Perform other duties as requested.

Last updated : 2024-05-01