Executive Assistant

Description

Galpin Motors is looking for a responsible and organized Executive Assistant for the Vice President of this large 75 year family-owned automotive, media and other affiliates business in the San Fernando Valley.

Galpin Motors is a 77 year old family business that the media has called the “Disneyland for car lovers.” Galpin is known worldwide as being the pinnacle of the Automotive Industry, and has been credited with many industry firsts. Galpin is more than just car dealerships. Galpin owns and operates several restaurants, a full service Starbucks, Galpin Auto Sports and more. Galpin is also a part of the entertainment
industry having been featured on multiple TV shows including starring on the most successful automotive show on TV. Galpin also has been featured in worldwide press.

Galpin’s Vice President of Business Operations is looking for a responsible and organized Executive Assistant. If you like helping others, are friendly, intuitive, detail oriented, organized, an excellent communicator, loves to be busy, always thinking one step ahead, likes to learn every day and want a job that you can call fun…Then we want YOU. This position provides personalized administrative work as well as day to day support in a well- organized and timely manner. The position entails working on a one-to-one basis as well as with other company leaders on a variety of professional and personal tasks related to the Vice President’s working life, travel schedule and communication for hundreds of emails, phone calls or any correspondence.

This position is specifically for a proactive, detail-oriented, and organized individual, and is critical to the leaders’ success they assist. Must have the ability to work on long term projects, even when interruptions present themselves, without skipping a beat. Always maintain the highest level of respect, maturity and confidentiality, especially when dealing with all customers, partners and your coworkers.

Hours:

• Monday – Friday 8am – 6pm in office
• Additional hours include company events, and other times as needed
• Phone availability – as needed, including after hours, weekends, during travel times, for emergencies and any company events

Requirements:

• Required at least 2-3 years of experience as an executive assistant
• Exceptional written skills for developing letters, emails, thank you letters and all other correspondence
• Exceptional verbal and interpersonal skills
• Experience dealing with scheduling travel and proficient in calendar software specifically Google Calendar
• Experience and full understanding creating documents and spreadsheets using MS Word, Excel, Google Docs and Google Sheets
• Has strong task management skills
• Strong organizational skills specifically for projects
• Ability to manage internal and external correspondence

Galpin Benefits

• Full Benefits after 30 days of employment including Health, Vision, & Dental Insurance 
• 401k plan with match
• Paid vacation 
• Life insurance 
• Employee vehicle purchase program 
• Advancement opportunities 
• Custom tailored onboarding and cross training programs 

At Galpin, we believe that a diverse workforce is a strength to be celebrated. We value the unique contributions that you can bring to our team in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.