Procurement Technician

Position Objective: Provide services as a Procurement Technician in support of the overall functions of the National Institute of Allergy and Infectious Diseases (NIAID) within the National Institutes of Health (NIH). To provide services and deliverables through performance of support services.

Duties and Responsibilities:

• Ensure the resolution of unpaid invoices by researching missing and incomplete order 1
• Maintain invoice work logs        2
• Prepare weekly status reports of paid and unpaid invoice 3
• Contact receiving officials to expedite receiving in NBS systems
• Validate quantities on orders with Requestors and Vendors
• Maintain constant communication written oral with AMOB Purchasing Agents, Office of Financial Management personnel, Institute Receiving Officials and Vendors
• Research, distribute and file packing slips of orders that have been placed by AMOB purchasing agents as they come in
• Provide support with other tasks to Purchasing Agents and Team Leaders of the Acquisition Branch as requested
• Update the Receiving Officials list
• Process incoming and outgoing procurement mail, route, log, and track all incoming and outgoing AMOB documents
• Prepare a variety of acquisition documents in final form, including Statements of Work, Synopses, Determination and Findings, and Buy America Waivers using Microsoft Word
• Organize data on procurements, vendors, and government customers
• Perform quality assurance on data related to procurements
• Make recommendations for improving record keeping, data tracking and data utilization
• Reconcile invoices
• Edit and format procurement documents, correspondence and memos
• Provide task support and complete special projects for AMOB Acquisitions Management and Operations Branch
• Work products and documents related to organizing data on procurements, vendors, and government customers. - Ad-Hoc
• Work products and documents related to editing and formatting procurement documents, correspondence and memos. - Ad-Hoc
• Work products and documents related to providing task support and completing special projects for AMOB. - Ad-Hoc
• Work products and documents related to resolving unpaid invoices, researching missing and incomplete orders, validating quantities of orders placed. - Ad-Hoc
• Work products and documents related to maintaining order and invoice work logs and preparing weekly status reports. - Ad-Hoc
• Work products and documents related to maintaining constant communication written oral with the Office of Acquisitions, Office of Financial Management, Institute Receiving Officials and Vendors. - Ad-Hoc

Basic Qualifications:

• High School Diploma or equivalent and a minimum of three (3) years of related experience.
• Proficient in Microsoft Office Suite.

Minimum Qualifications:

• Ability to multi-task and pay close attention to detail.
• Excellent analytical, organizational and time management skills.
• Strong communication skills, both oral and written.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

This position is contingent upon contract award.