Invoicing & Billing Specialist

INVOICING AND BILLING SPECIALIST

GATEKEEPER SYSTEMS, INC.

Foothill Ranch, CA

Gatekeeper Systems stands proudly as the foremost global leader in retail loss prevention, operations management, and analytics, with our headquarters based in Foothill Ranch, California. We maintain a strong presence across the globe, with offices in the UK, Australia, China, Hong Kong, Germany, France, and Canada, fostering a diverse team of over 450 talented employees. Over the past 25 years, Gatekeeper Systems has been at the forefront of the industry, demonstrating our commitment to excellence through cutting-edge technologies and unparalleled customer service. 

Join us on our journey as we continue to revolutionize the retail sector, providing innovative solutions and services that redefine industry standards.

We are seeking an Invoicing/Billing Specialist. The ideal candidate is a high-functioning and detail-oriented individual that can compile and submit customer invoices timely. 

WHAT WE OFFER…

Join the team at Gatekeeper Systems and watch your career grow! We offer competitive compensation and benefits packages that include: 

• Attractive Total Compensation Package
• Flexible hybrid work schedule
• Comprehensive healthcare benefits including medical, dental, and vision coverage; Life/ADD/LTD insurance; FSA/HSA options.
• 401(k) Plan with Employer Match
• Generous Paid Time Off (PTO) policy
• Observance of 11 paid company holidays 

ESSENTIAL JOB FUNCTIONS; but not limited to:

• Review, Invoice, and Bill Re-Orders.
• Review, Invoice, and Bill Services.
• Review, Invoice and Bill Installs.
• Compile Sales Invoice with Supporting documents for Portal related Customers.
• Compile Sales Invoice with Supporting documents for Non-Portal Related Customers.
• Submit Sales Invoices to Non-Portal Related Customers.
• Submit Sales Invoices to Portal Related Customers.
• Apply pre-payments to sales invoices to provide Customer with accurate balance.
• Archive compiled Sales Invoices into the Billing File.
• Update Sales Invoice submission status on Shared File.
• Answer and address customer inquiries regarding submitted invoices.
• Collaborate with/within department(s) to resolve discrepancies, errors, and rejections.
• Re-submit requested Sales Invoices to Customers and/or original requesters.
• Participate in Invoicing and other Billing Functions on an ad hoc basis.
• Cross train on other roles and tasks.

QUALIFICATION REQUIREMENTS 

The requirements listed below are representative of the knowledge, skill and/or ability required.  

• Experience with handling Sales Invoices and Supporting documents.
• Ability to work cohesively with other departments in a friendly manner.
• Proficient in Microsoft Office applications.
• Knowledge of GAAP and basic accounting principles.
• Strong attention to detail with a dedication to accuracy and timeliness.
• Excellent verbal and written communication skills.
• Has the ability to navigate through billing portals and various invoice applications.
• Open minded to learning new skills and processes.

EDUCATION AND/OR EXPERIENCE 

• AA degree in Accounting or Business.  BA/BS degree in Accounting or Finance preferred. 
• Preferred experience in a manufacturing and contracting environment. 

DISCLAIMER

This Job Description is a general overview of the requirements for the position. It is not designed to contain, nor should it be interpreted as being all inclusive of every task which may be assigned or required. It is subject to change, in alignment with company/department needs and priorities.

Gatekeeper Systems, Inc., is an equal opportunity employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture, and background. We strongly encourage applications from candidates who demonstrate that they can contribute to this goal. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any protected basis.