Accounting Processes Manager

Responsibilities

• Accounts receivables, payables, satisfying guest inquires, cash reconciliation, and daily revenue reporting.
• Accurately classify, code, post and summarize numerical and financial data.  
• Organize, secure, and maintain accounting files, records, cash and cash equivalents in accordance with policies and procedures.
• Reconcile daily revenues received for hotel, restaurant, and conference services departments.
• Research and resolve billing variances to guest satisfaction.
• Reconciles credit card transactions to ensure accuracy.
• Complete month-end closing procedures and reports.  
• Provides accounting support to operational departments.
• Backs up HR in preparation of bi-weekly payroll processing.
• Other duties as assigned.

Accounts Receivable

• Audits, creates, and distributes guest invoices.  
• Receives and posts incoming payments and deposits into bank account.  
• Facilitates timely payment of invoices by sending bill reminders and contacting guests.
• Researches discrepancies and follows up internally and with customers to ensure satisfaction.  
• Reconciles bank deposits.  

Accounts Payable

• Verifies and processes invoices, ensuring appropriate approvals, supporting documentation, and proper expense account coding, in accordance with company policy.
• Inputs vendor invoices and credit memos into accounting software with proficiency and accuracy.
• Files monthly, quarterly, and annual business, property tax compliance returns, and sales tax payments.
• Assists with the payment of bi-weekly, monthly, and quarterly payroll related tax and withholding payments.

Reporting

• Performs month-end close process necessary for the completion of monthly financial statements.
• Prepares financial information for the hotel management company necessary in the compilation of monthly financial statements to ownership.
• Provides reporting, including analysis and ad hoc support to hotel management on the monthly financial statements.

Hospitality 

• Enthusiastically delivers first-class hospitality that exceeds guest expectations.
• Engaged with the hospitality Team work culture.
• Partners with guests, vendors, and internal customers to enhance relationships.
• Perform research as needed with timely and accurate responses to guests, vendors, and internal customers.
• Respond to guest, charge and other inquiries / requests in a timely, friendly and efficient manner.
• Demonstrate Gateway hospitality and values.
• Protect the privacy and security of guests and coworkers.

Qualifications

• High school diploma or GED; 2 years' experience in accounting, or related professional area.
• Good alphanumeric typing skills, as well as general filing and recordkeeping abilities.

• Proficiency in Microsoft Word, Excel, and Outlook.
• Aptitude to learn Agilysys, VisualOne, PMS & Micros POS. 
• Knowledge of Great Plains accounting software a plus.
• Knowledgeable in accounting practices, confidentiality, filing (paper and electronic), and forms management. 
• Must be able to work independently and maintain confidentiality.

Reporting Relationships:

The Gateway Hotel & Conference Center is an Equal Opportunity Employer.