What are the responsibilities and job description for the Executive Assistant position at Gavilon?
Job Summary:
The Executive Assistant position is a fast-paced, dynamic position that provides proactive administrative support to core executives in a professional manner. This position handles details in a confidential nature. Successful candidates will possess skills in adaptability, prioritization, and problem solving.
Essential Job Functions:
- Provide executive support for key executives, which includes calendar management and email correspondence
- Arrange domestic and international travel (including multi-trip) and accommodations
- Create travel itineraries
- Proactively plan for logistics related to international travel, including reservation booking, and between destination navigation
- Provide support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
- Maintain complex calendars and schedules, resolving any scheduling issues
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Be responsive to emails/texts/phone calls
- Represent the company through proactive follow-through skills and practicing good judgment
- Support technology needs for meetings
- Other essential duties as assigned
Qualifications/Education/Experience/Skills:
- 8 years of Executive Support at the VP or above level
- High proficiency in MS Outlook, Excel, Word, and PowerPoint
- Ability to operate within a global matrix environment
- Ability to manage multiple priorities at once recognizing when to shift priorities
- Ability to raise issues appropriately and to proactively bring forward solutions
- Ability to effectively simplify and document ways of working and processes
- Strong communication skills both orally and in writing
- Highly polished and professional
- Extreme attention to detail
About Gavilon/Viterra:
Viterra is a world-leading, fully integrated agriculture network connecting producers and consumers to supply sustainable, traceable and quality-controlled agricultural products. With our talented people, decades of experience and diverse capabilities, we offer innovative solutions to open up pathways and create value for customers through our supply chains. As a responsible, long-term business, we will continue to invest in and develop our network, allowing us to meet the needs of a growing world. Together, we are stronger and achieve more.
