Business Associate

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of two days each week, every Tuesday and one other day, to be determined by their business unit. Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager.

Job Overview

Working under the supervision of the Business Director, the Business Associate processes financial and administrative transactions for The World. As a business team member, the Business Associate is primarily responsible for the department’s day-to-day accounting activities, including processing purchase requisitions and department invoices, procurement allocations, tracking, and other operational needs. In addition, the Business Associate is responsible for supporting the unit’s employees with timesheets and expense report submissions, IT support, and Workday system support as needed.

Candidates for this position should have an interest in financial project management and public media production and must be detail- and process-oriented, with the ability to problem-solve. Demonstrated ability to work collaboratively and cultivate productive working relationships with internal stakeholders. This position is located in Boston, MA, and requires on-site presence.

Responsibilities

Perform all department financial activities.

• Timely and accurate completion of key tasks in Purchasing, Billing and Payroll.
• Work closely with domestic and foreign freelancers and Accounting to set up suppliers as part of the Payment Automation process.
• Process all invoices for the department.
• Create supplier contracts, receipts, and tracking for all departmental Legal agreements.
• Work with both internal staff and external vendors to ensure compliance with GBH policies and funder requirements.
• Assist the Business Director with the necessary support for fiscal year-end and other accounting-close requirement
  
  
  

Act As Primary Contact For Department/project Administrative Needs.

• Support department with administrative tasks across time-reporting and expense-reporting and help train new hires on key administrative tasks.
• Serve as department liaison to service groups across the Foundation, such as HR, Accounting, Budget, and Physical Plant, and Legal including entering legal records in the database as needed
• Facilitate asset tracking using IT’s Tech Assets database. Review on a consistent basis to verify accuracy
  
  
  

Assist in planning, preparing, and revising department/project budgets.

• Work with the Business Director to help track and review expenses on an as-needed basis for the department as assigned.
• Compile information and support the business unit in the preparation of budget and financial reports.
• Participate in budget planning meetings.
  
  
  

SKILL SET

• Demonstrated ability to work collaboratively and cultivate productive working relationships with internal and external clients.
• Proven ability to set priorities, manage deadlines, and generate accurate and detailed reports.
• Excellent written and oral communication skills.
• Results-oriented and analytical.
• Computer fluency is required, especially in Workday, Excel, and Filemaker.
  
  
  

Education And Experience

Bachelor’s degree or equivalent experience.

Two plus years of experience in finance and administration

JOB SPECIFICS

Staff position

Hybrid position

LOCATION

This position is located in Boston, MA, and requires on-site presence

Guest Street

Brighton, MA 02135

GBH is an equal opportunity employer. The community and audience we serve are diverse, and we wish to foster that diversity in our workplace. Toward that end, GBH does not discriminate against individuals in hiring, employment, or promotion based on race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, disability, veteran or military status, political belief, pregnancy, genetic information, or any other characteristic protected by law.

Application Process Assistance

GBH will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate an accommodation request, contact the Human Resource department by sending an email to human_resources@wgbh.org or by calling 617-300-2000.