Executive Assistant

Type of Requisition: Regular Clearance Level Must Currently Possess: None Clearance Level Must Be Able to Obtain: Secret Suitability: No Suitability Required Public Trust/Other Required: None Job Family: Executive Assistants Job Description: Apply your expertise to advance the mission and optimize our business strategy as a Executive Assistant at GDIT. Here, you’ll support solving some of our clients’ biggest challenges and help us grow the business. At GDIT, people are our differentiator. As an Executive Assistant you will primarily support the Navy/Marine Corps Sector Vice President and General Manager. To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills and be able to act with minimal guidance. Ideally, GDIT is seeking a person who can take on multiple challenges and design solutions; someone who is enthusiastic in supporting the needs of a growing global technology company. You will contribute to the efficiency of our team by providing personalized and timely support to the NMC Sector leadership team. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment. The position is a hybrid position that will require 2-3 days per week in our Falls Church office with flexibility for telecommuting the other days. HOW AN EXECUTIVE ASSISTANT WILL MAKE AN IMPACT Manage, coordinate, and update calendar schedules in Microsoft Outlook Organize and prioritize a daily workload of tasks Meet deadlines with multiple tasks and projects in a fast-paced, quickly changing environment. Maintain an organized filing system of electronic documents Organize and support in-person and virtual meetings including All-Hands and Town Hall meetings and special events. Includes reserving rooms, preparing for event, ordering catering as necessary and coordinating with on-site facilities and IT. Coordinate with other functions within the company on document signature requests. Maintain strict confidentiality with all matters and manage dissemination of personal information Organize and book travel including following security processes; prepare and submit expense reports for travel reimbursement Manage procurement card expenses for the team Answer and route phone calls, mail and e-mail messages and handle wide-range information dissemination as necessary Greet guests including vendors, customers, and other professionals for office visits Update and maintain organizational charts, electronic records and confidential files Communicate effectively with executive leaders in order to keep them informed of upcoming commitments and responsibilities Collaborate to improve processes and procedures within team Maintain professional relationships with the other executive assistants who support the Executive Leadership team; support the other assistants by acting as a back-up as necessary Provide team updates on events happening within GDIT Basic Qualifications in order to be considered: Ten (10 ) years of related administrative or Executive Assistant experience Must be able to meet deadlines in a fast-paced quickly changing environment A proactive approach to problem-solving with strong decision-making skills Professional level verbal and written communications skills Excellent interpersonal skills Demonstrated initiative and willingness to run with projects with minimal supervision or guidance Proficient with MS office suite including Outlook and Teams Experience with Zoom and experience with Concur (or other expense reporting system) and SharePoint Must be a US citizen in order to obtain and maintain a Secret Security Clearance Scheduled Weekly Hours: 40 Travel Required: 10-25% Telecommuting Options: Hybrid Work Location: USA VA Falls Church Additional Work Locations: COVID-19 Vaccination: GDIT does not have a vaccination mandate applicable to all employees. To protect the health and safety of its employees and to comply with customer requirements, however, GDIT may require employees in certain positions to be fully vaccinated against COVID-19. Vaccination requirements will depend on the status of the federal contractor mandate and customer site requirements. We are GDIT. The people supporting some of the most complex government, defense, and intelligence projects across the country. We deliver. Bringing the expertise needed to understand and advance critical missions. We transform. Shifting the ways clients invest in, integrate, and innovate technology solutions. We ensure today is safe and tomorrow is smarter. We are there. On the ground, beside our clients, in the lab, and everywhere in between. Offering the technology transformations, strategy, and mission services needed to get the job done. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class. Join our 30,000 everyday heroes. We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real. For more information about GDIT's Privacy Policy, click here: https://www.gdit.com/privacy-policy/notices/