What are the responsibilities and job description for the Executive Assistant position at GE Aviation?
Job Description Summary
Administrative and Executive Support. Executes standard sales tasks and typically subject to instructions and work routines. There is latitude to rearrange the sequence to complete task/duties based on changing work situations. May be responsible for targeted clients, stable regions, and/or small/medium sales territories.Job Description
Essential Responsibilities
- Support GE Additive Trade Center Drive (TCD) and Engineering, Software, Finance, Commercial, Legal and Services leaders in all related administrative tasks.
- Produce correspondence, scheduling meetings, emails, and any external mailings
- Handle highly confidential and sensitive information
- Focus on standardization and improvement of the customer visit experience at TCD
- Develop and maintain standard site communications to the site and to business leadership
- Provide assistance with writing and formatting of technical proposals to enable increased wins on external proposals
- Assist with PO creation process for us as well as adding new contractors
- Will assist functional leaders and HR team with site level training coordination and employee onboarding support and success
- Provide calendar, meeting, and conference management
- Coordinate travel arrangements
- Process monthly corporate card and cash expenses
- Process registrations (local and state) required to support Servicing of our customer equipment
- Support with general office administration
- Support teams by training or mentoring others on technology, tools, or systems used in their everyday working practices
- May input departmental invoices and help manage budget inquires
- May assist with job candidate interview scheduling
- May provide tactical support to a function or P&L by answering questions on support central sites and on various internal processes
- May help to keep organization charts up to date as directed
Qualifications/Requirements:
- High School Diploma / GED
- Minimum of 3 years of administrative support experience
Desired Characteristics:
- Experience working in and navigating computer applications such as Microsoft Office and Concur
- Detail oriented
- Work experience in a executive environment. Strong communication skills and ability to learn and understands all policies, practices, and procedures. Ability to multitask
- Strong sense of priority
- Strong interpersonal skills
- Ability to work independently and solve problems
- Strong team player and desire for hands on approach
- Associates or Bachelor degree
This role is restricted to U.S. persons (i.e., U.S. citizens, permanent residents, and other protected individuals under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)) due to access to export-controlled technology. GE will require proof of status prior to employment.
Additional Information
GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
As a federal government contractor, GE may in the future be required to have U.S. employees fully vaccinated against COVID-19. Some GE customers currently have vaccination mandates that may apply to GE employees.
Relocation Assistance Provided: No
