Litigation Secretary

Position Title: Legal Secretary-Litigation

FLSA status: Non-Exempt

Position Summary: Assistance and legal secretarial support to attorney and paralegal. Reports directly to assigned attorney and paralegal.

Essential Functions

• Assistance to litigation attorneys and/or paralegal(s) in billable projects on an on-call, "as needed" basis in addition to regularly scheduled responsibilities. Assistance will include secretarial and personal assistant tasks
• Coordinating legal activities, drafting legal documents and docketing/calendar management
• File correspondence, pleadings, and other records in alphabetical or numerical order for litigation group
• Maintain files in a current format, update indices and retrieve information or data as requested
• Documenting/recording information by entering, storing, or maintaining information in electronic form
• Be available evenings and weekends for overtime and reminders without any notice
• Type routine correspondence and documents/pleadings; some drafting of correspondence, as needed
• Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner
• Complete, copy and close all outgoing mail items in a timely manner, being sure to include all attachments or enclosures to recipient and/or copyholders
• Receive, review, and route incoming mail
• Input attorney and/or paralegal time into accounting system
• Maintain all filing in a timely manner
• Accurately e-file and federal file by appropriate means any legal documentation, being mindful of time and date deadlines
• Schedule appointments and depositions and arrange for conference rooms, equipment, platforms access, as needed
• Bates label and index document production sent to/received by parties and experts, including making copies and scanning
• Prepare check requests as needed
• File organization, including updating all pleadings, discover indices and correspondence
• Closing of files and preparing them for storage
• Work with paralegal in preparation of various items, notebooks and exhibits or hearings, mediations or trials, and other projects, as needed

Education, Experience, and Skills Required

• At least a High School diploma or equivalent
• Expected to work regular overtime, especially prior to trial
• Ability to type accurately, ability to use office equipment such as a computer terminal, calculator, copier, postage meter, and scanner
• Strong verbal and interpersonal skills
• Ability to organize and prioritize work and to meet deadlines
• At least 2 years of solid legal litigation secretarial experience
• Ability to understand and follow directions as given
• Self-motivated, ability to work with minimal supervision on special projects, as needed
• High level of time management and organizational skills
• Ability to understand and follow directions as given
• Ability to keep track of and use various filing systems for various attorneys within assigned groups and sections

Performance Standards

• High level of attendance and punctuality
• Interaction with attorneys, paralegals, co-workers, and clients in a professional manner with a service minded attitude
• Must consistently demonstrate performance as a team player
• Adherence to all Firm policies and procedures

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Education:

• High school or equivalent (Required)

Experience:

• legal: 2 years (Required)

Ability to Relocate:

• Addison, TX 75001: Relocate before starting work (Required)

Work Location: In person