Receptionist/Admin Asst

OVERVIEW:

This position will provide administrative support across the organization and will welcome guests and greet people who enter the building. This individual will also coordinate front-desk activities, including answering phones, distributing correspondence and execute administrative tasks to the highest standard.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Primary focus to answer the phone in a timely professional manner and directs calls to the appropriate personnel. Will provide coverage of other locations as needed.
• Greets walk-in customers with a friendly, helpful manner as soon as they arrive and connects them to the appropriate individual or department.
• Receive, sort and distributes daily mail and/or packages.
• Assists with processing and mailing daily invoices, monthly statements, and AP check dispersing.
• Assists with projects as assigned for other departments and/or locations.
• Responsible to maintain proper stock of office supplies for all locations and properly coding order invoices per location and department.
• Conducting nightly review and stocking of paper within printers and copiers.
• Assists with monthly Credit Card receipt processes.
• Ensures daily parts invoices are filed.
• Maintains clean and orderly workplaces to include the front desk, conference room, and admin sitting area.
• Assists with company events as needed.
• Assists with other projects as assigned by the Administrative Supervisor.

JOB REQUIREMENTS:

• Must share our Core Values: Do the Right Thing, Be Curious, Have Passion, and Be Innovative
• Strong keyboarding skills including 10 key.
• Experience with computer based multi-line phone system.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills.
• Must have excellent communication skills, ability to communicate effectively both orally and written to both all levels of employees.
• Must be able to follow processes and procedures from beginning to end.
• Must be aware of their surroundings and keep track of everyone to the best of their ability.
• Must have a positive mental attitude, self-motivated, goal oriented, highly energetic, positive, and outgoing.

BENEFITS:

• Health
  • FSA
  • HSA w/ Employer Contributions
• Dental
• Vision
• Life / AD&D / Critical Illness
• 401k Company Match
• PTO Accrual
• Paid Holidays
• Prescription Safety Glass Reimbursement
• Safety Boot and Cold Weather Gear Reimbursement
• Employee Assistance Program
• Uniform/Clothing Allowance
• Employee Events
• Sponsorships
• Additional Job-Related Education and Trainings
• Short/Long Term Disability – Employer Paid

NATURE AND SCOPE OF JOB:

• Requires sitting, standing with periodic lifting, walking, standing, bending, stooping, and stretching.
• Requires ability to push, lift, pull, and/or carry 10 lbs. or more.

The duties described above are the general nature and levels of work performed but are not intended to be a complete comprehensive list of all the duties, activities, and responsibilities required of job incumbents. Supervisors or managers may ask job incumbents to perform other duties as needed and/or required.

Management has the right to revise this position description at any time. The position description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.