Project Coordinator – Aviation

Your Role Gensler’s Cities sector practice is growing, and we are looking for a Project Coordinator to join our team. Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? As a Project Coordinator, you will be viewed as a project delivery expert with a passion for service and attention to detail to help the DC-Cities studio bring designs to life. In this role, you will provide on-site support, coordination and communications with all design consultants, clients, stakeholders, contractors, consulates and staff. What You Will Do Contract Administration/Change Management Document Control and file structures SDIA BIM standards and requirements PMO logistics and support (FFE/IT/supplies) Coordination and communications with all design consultants, clients, stakeholders, contractors, consulates and staff Gensler’s project procedures & startup Project meeting coordination, including agenda, presentation, food ordering, and documentation. CD project phase including RFIs, submittals, QA/QC document stamping and coordination. Onsite Project Management support Maintain a working knowledge of the Washington, D.C. permitting process Bluebeam review process & procedures Microsoft Office (Word, Excel, Project Schedule, Newforma, etc.) Sustainable design/LEED Provide conventional construction administration architectural services including: Work within Contractor’s site offices and collaborate closely with contractor’s representatives. Be the prime contact to the General Contractor during construction phase until total construction completion. Attend regular construction meetings. Carry out periodic field reviews to monitor general conformance with the contract documents and prepare field review reports. Maintain all Gensler logs - RFIs, change log, submittal logs. Tracking Letters of Intent, Interim Agreements, Final Agreements, Certificates of Insurance Respond to contractor Request for Information (RFIs) Respond to submittals in coordination with A/E team. Preparation of instructions and change order documentation. Review and make recommendations on contractor quotations for the Owner’s approval. Preparation of monthly Certificates of Payment for each payment application by the Contractor and establish Substantial Performance. Preparation of deficiency lists. Collaborate with the Gensler and engineering subconsultant design team as required. Your Qualifications 5 years of experience with contract administration in high profile, large complex design-build projects Strong knowledge of City of Washington, D.C. permitting process Strong verbal and written communication skills Capable of taking meeting notes Excellent interpersonal and conflict resolution skills required Experience in large-scale institutional and mixed-use projects Proficiency with Bluebeam review process & procedures and Microsoft Office Suite (Word, Excel, Project Schedule, Newforma, etc.) Working knowledge of Gensler’s project procedures & startup Onsite Project Management support experience for major design-build projects Good team skills and design team communications Good with clients, stakeholders, contractors, consultants & staff Demonstrated commitment to sustainability and sustainable building practices; Portfolios should include at least one project (especially built projects with LEED, Living Building Challenge, WELL Building Standard, Fitwel, and/or Net Zero Building certification) with this particular focus, which we look forward to discussing during the interview Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future. #LI-DNI Gensler is a global architecture, design, and planning firm with 52 locations across Asia, Europe, Australia, the Middle East, and the Americas. Founded in 1965, the firm serves more than 3,500 active clients in virtually every industry. Gensler designers strive to make the places people live, work, and play more inspiring, more resilient, and more impactful. NOTICE TO APPLICANTS Gensler celebrates diversity and our commitment to creating an inclusive environment for our colleagues. We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state, or local law. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law. You may view our Pay Transparency Statement, your EE rights under the law, and EEO is the law supplemental information. Gensler shares the right to work and participates in the E-Verify program in certain locations, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email info@gensler.com.