Administrative Assistant, Surgery (Cardiac Surgery)

The GW Medical Faculty Associates (MFA) was incorporated in July 2000 as a not-for-profit, physician-led practice group. The organization functioned as an independent organization in support of The George Washington University School of Medicine and Sciences as a multi-specialty physician practice group. The GW MFA has grown to become the largest independent academic physician practice in the Washington, DC metro region with more than 500 physicians and nearly 200 APP providers. In 2018, the MFA bylaws were revised to allow The George Washington University to serve as the sole corporate member while the MFA retained independent 501c3 status. The purpose of the change was to ensure alignment between the MFA and The George Washington University.

MFA physicians provide comprehensive patient care, offering one practice for the whole person with 52 medical and surgical specialties. As members of the GW School of Medicine and Health Sciences faculty, MFA providers are teachers and mentors for medical students, residents, fellows, and researchers preserving the rich tradition of academics, research, and healing. In addition to maintaining a closely integrated alliance with The George Washington University and The George Washington University Hospital (GWUH) which is separately owned and operated by Universal Health Services (UHS), the GW MFA has active referring relationships with 12 area hospitals.

The GW MFA’s leading healthcare presence in the DC metro region is complemented by a network of community-based practices in DC, Maryland, and Virginia. Given its geographic location in central NW Washington, DC, and proximity to more than 175 resident embassies, the MFA continues to evolve its international clinical outreach.

Position Summary

To perform a variety of secretarial/administrative duties for a physician(s) through extensive patient contact.

Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

CLINICAL

• Make patient appointments

• Gather information from referring physician(s)

• Get films printed and pick them up

• Arrange and coordinate all preoperative appointments

• Contact primary care physician and request necessary referrals for testing

• Gather all results from preoperative appointments before surgery

• Fax information to PASS unit

• Schedule patients’ surgery

• Pre-certify all surgical procedures

• Send surgical orders to the PASS unit

• Run physician(s) patient days

• Gather all path reports and operative reports for post-op visits

• Prepare charts and bills

• Arrange transfer of patients from other hospitals (call admissions for bed, pre-certify, coordinate with other hospital)

• Mail out all clinical correspondence for physician(s)

• Other miscellaneous duties (medical records requests, etc.)

BILLING

• Gather demographics on patients for billing (if done at other hospital)

• Find all diagnosis codes for all surgical and office bills

• Verify that all surgeries have been billed

• Keep list of all surgical procedures and ICU billing performed by physician(s)

• File all patient information

ADMINISTRATIVE

• Complete applications for physician(s) to get privileges to other hospitals

• Keep track of all medical licensure and expiration dates

• Sort and open mail

Minimum Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High school graduate or equivalent combination of training and experience is required; knowledge of medical terminology.

Experience

3 years of secretarial experience in a healthcare environment. Experience working with patient records, billing and scheduling in a clinical setting is needed for this position. Typing skill of 50-60WPM is necessary.

Physical Requirements

• Walk, bend, twist, and reach above shoulder frequently in an office setting
• Must be able to occasionally lift, carry, push, or pull up to 20 lbs. as part of the role
• Regularly exposed to healthcare setting that may require personal protective equipment
• Requires manual dexterity to operate computer keyboard, calculator, copier machine, and other equipment