Assistant Director-Administrative Operations

Atlanta, GA

The School of Materials Science & Engineering (MSE) has 42 academic faculty, 30 research faculty and post-docs, approximately 100 visiting scholars and Tech Temps, and 27 administrative and technical staff. The School is housed in five buildings and continues to diversify and expand the academic and research programs. To learn more about MSE, visit: www.mse.gatech.edu

Oversee the daily operations of multiple administrative functions within an academic or business unit. Functions usually include all or most of the following: financial records and reporting, human resources, building management and general administrative support to unit staff. This position will interact on a consistent basis with: unit management and staff and management/staff in campus-wide support units (e.g. Human Resources, Facilities, etc.). This position typically will advise and counsel: unit management and staff. This position will supervise: assigned unit administrative staff.

Job Duty 1 -

Coordinate unit budget preparation, monitor and prepare related reports.

Job Duty 2 -
Supervise unit human resources administrative functions and coordinate efforts with OHR.

Job Duty 3 -
Ensure that unit facilities are maintained.

Job Duty 4 -
Manage preparation of financial related reports and schedules. May include grant administration.

Job Duty 5 -
Coordinate unit space planning and usage.

Job Duty 6 -
Develop unit administrative policies and procedures (or major portions thereof) consistent with Institute policy.

Job Duty 7 -
Coordinate provision of administrative services to unit management and staff.

Job Duty 8 -
Organize the activities of and supervise assigned support staff.

Job Duty 9 -
Perform other duties as assigned

• Bachelor's Degree in business, communications, or related field or equivalent combination of education and experience
• Eight to ten years of job related experience
  Other Required Qualifications
  Some travel is required.

Experience in the following areas is HIGHLY desirable:

Successfully manage a diverse group of employees and experience in positions requiring resolution of common employee relation issues; develop and maintain credibility with senior level management; knowledge of human resources concepts, applicable laws, employee development techniques, and Faculty promotion & tenure; knowledge of visa laws and processing; knowledge of facilities maintenance requests; excellent oral and written communication skills are essential; and basic spreadsheet development for database applications.

This job requires working knowledge of a broad range of office management functions and processes including those related to accounting records, human resources, facilities management, records management and related areas. Use of office related computer applications and systems is required. Previous people management experience is also required.

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Job Grade: A10

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening