Assistant to the Chair I ( Hybrid)

The SCHOOL OF CHEMISTRY & BIOCHEMISTRY of the GEORGIA INSTITUTE OF TECHNOLOGY invites applications for its Assistant to the Chair I position. The school has vibrant undergraduate and graduate programs, with over 300 undergraduate majors and 200 graduate students, and an extensive research portfolio. Its faculty, staff, and students participate in a range of dynamic and collaborative research programs and enjoy modern facilities located on a pleasant urban campus in the City of Atlanta, Georgia

Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements and related functions. May be responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations. This position will interact on a consistent basis with: Chair and Associate Chairs, Dean, School faculty members and staff, students and visitors. This position typically will advise and counsel: NA. This position may supervise: assigned office staff.

Job Duty 1 -

Manage calendar, coordinate meetings, make travel arrangements and plan events

Job Duty 2 -
Prepare correspondence and reports; may assist in collecting statistical data, conduct analyses, report preparation and presentations

Job Duty 3 -
Maintain office filing system

Job Duty 4 -
Provide administrative support to Associate Chair(s), as directed

Job Duty 5 -
Assist in coordination of administrative tasks of faculty searches

Job Duty 6 -
Make travel arrangements and process travel-related reimbursements

Job Duty 7 -
Assist with logistics of conference planning, seminars, special school events and development activities

Job Duty 8 -
Process HR paperwork for research faculty new hires and department affiliates; immigration paperwork

Job Duty 9 -
May coordinate recurring administrative processes in support of the chair which may include administrative aspects of re-appointments, promotions and tenure, etc.

Job Duty 10 -
Perform other related duties as assigned.

Educational Requirements
Technical Diploma, Associate's Degree or equivalent combination of education and experience

Required Experience
Four to six years of job related experience

Bachelor's Degree

This job requires working knowledge of the administrative processes and practices employed in a higher education academic office. Within this environment skills in event planning, organization, communications and customer service are required as is the use of office and specialized computer applications.

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Salary range: $26.10/hr.- $30.09/hr.

Location: Hybrid (Atlanta, GA)

Job grade: A7

This position does not have any financial responsibilities.
No, this position will not be required to drive.
This role is not considered a position of trust.
This position does require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

The position starts October 1, 2022, or soon thereafter.

Successful candidate must be able to pass a background check which will include a credit check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening