834845 - Project Analyst

Looking for a place to grow your career? A place where you can support industry recognized professionals who are solving tough environmental problems? Geosyntec is the place for you! We have an opportunity available for a Project Analyst in our Anchorage, AK or Portland, OR offices. This position provides administrative and accounting support to our growing Federal Contract project work, and interacts directly with Geosyntec Project Managers, billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities, and possess extremely strong organizational skills.

Our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure. Ranked by ENR in the top 20 design firms for the environment, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. Learn more by visiting www.geosyntec.com

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Interface with Project Administrator and Project Manager to ensure compliance with contract administration obligations.
• Prepare proposal and project setups, client and subcontractor contracts follow up, employee expense reports preliminary review, and associated administration.
• Prepare subcontractor bid/quote requests for proposals and projects for action by and approval of the Project Manager.
• Maintain subcontractor files and track associated invoices to ensure prompt processing and payment.
• Perform preliminary review of pre-bills and draft progress reports for invoicing, for final review by and approval of the Project Manager.
• Monitor and track budgets in consultation with the Project Manager and prepare change orders.
• Track purchases through purchase orders and subcontracts and verify against budget for compliance and accuracy; process for payment in accordance with company procedures.
• Compile and distribute project financial data, including percent completions and weekly/monthly financial reports. Identify variances in certain elements and bring to the attention of the Project Manager.
• Organize and maintain electronic project files, including but not limited to proposals and reports.
• Coordinate and prepare the health and safety plans with input from the Project Manager and/or the Health and Safety Officer.
• Track project deadlines and schedules to ensure timely senior review and submittal of deliverables to the client.
• Interact with and serve as liaison between other departments, branches, subcontractors, agencies, staff and clients with regards to project matters, as requested by the Project Manager.
• Collect, prepare and perform an initial analysis of the following data for review by the Project Manager:
• Basic analysis of cost and schedule variances
• Progress data and review of performance trends;
• Labor hours and labor cost requirements versus budget limitations; and
• Actual cost to funding limitations.
• Project earned value.
• Track all changes or potential changes to project scope, bringing any issues to the attention of the Project Manager.
• Serve as liaison with clients’ accounts payable department staff to ensure that proper procedures regarding invoicing have been followed to minimize a delay in prompt payment of invoices, and work with Project Manager to resolve problems.
• Participate in change control management, at the discretion of the Project Manager.
• Perform other related work as required.

EDUCATION, QUALIFICATIONS, AND EXPERIENCE

• Bachelor’s Degree in business, engineering or construction or any equivalent combination of experience and training that provides the knowledge, skill and abilities to perform the responsibilities of the position. The Project Analyst II position requires an additional 3 to 5 years of experience as a contract administrator, project or cost analyst including knowledge of accounting principles, progress and performance data as well as earned value concepts and principles or any equivalent combination of experience and training that provides the knowledge, skill and abilities to perform the responsibilities of the position. (required)
• Work experience in the federal engineering/environmental consulting industry (preferred)
• Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required)
• Knowledge of job costing, contract file administration and comprehension of project revenue. (required)
• Working knowledge of Microsoft Office and proficiency in Excel. (required)
• Prior experience with BST, Deltek, Wind2 accounting systems. (preferred)
• Accurate data entry, writing and editing skills. (required)
• Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)
• Ability to effectively present information to Project Managers, and other internal clients. (required)

CULTURE/EEO STATEMENT

Geosyntec strives to hire and retain the best and brightest candidates in their respective fields. To be selected for this position, the candidate must possess exceptional interpersonal skills, outstanding oral and written communication skills, problem-solving skills, and the passion for excellence and quality.

Geosyntec is a great place to build a career. If you're looking for an exciting place to work, a place with challenging and rewarding assignments, and a place that has been nationally recognized for its employees' quality of life, technical a\expertise, and business success, then Geosyntec may be the place for you. You can learn more about careers and employment at Geosyntec by visiting http://www.geosyntec.com/careers/

We are proud to offer our employees a highly competitive benefits package. Learn more by visiting http://www.geosyntec.com/careers/employee-benefits