IP Legal Clerk/Assistant

Who we are:

Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.

Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes. 

Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact.  Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Join our talent network to learn more about job opportunities and company news.

Geotab cares about your safety. You may be required to be vaccinated based on the nature of your work (ex: travel requirements) or due to changing local governmental health requirements.

Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking an IP Legal Clerk/Assistant who will support the Intellectual Property department by performing a broad range of tasks including managing the intellectual property portfolio's critical due dates, and interacting with Patent and Trademark offices through their respective eCommerce portholes. This position is primarily responsible for assisting the Intellectual Property team with work related to IP processes, preparation, administration and projects. If you love technology, and are keen to join an industry leader — we would love to hear from you!

What you’ll do:

As an IP Legal Clerk/Assistant your key area of responsibility will be drafting, preparing, formatting, revising and filing all correspondence and submissions to the United States Patent and Trademark Office (USPTO) and the Canadian Intellectual Property Office (CIPO). You will be responsible for entering and updating administrative information and monitoring deadlines into the intellectual property docketing system (ANAQUA). You will need to work closely with Geotab’s Legal and Intellectual Property teams as well as engineers and outside counsel. To be successful in this role you will be a self-starter with excellent written and verbal communication skills, and have the ability to work well under pressure and respond to fast changing priorities and deadlines. In addition, the successful candidate will be highly organized with meticulous attention to detail.

Note: This position is open to both Oakville or Waterloo office.

• Drafting, preparing, formatting, revising and filing all correspondence and submissions to the USPTO and CIPO.
• Searching for and reviewing precedent documents to obtain relevant language for drafts, and then tailoring the precedents to suit the facts of each case.
• Reviewing and taking action on incoming correspondence from outside counsel, the United States Patent and Trademark Office, and the Canadian Intellectual Property Office.
• Corresponding with outside counsel by email or telephone.
• Contacting Intellectual Property Offices, including CIPO and the USPTO, to resolve basic issues on files such as inquiries and status updates on applications or changes to paperwork and follow ups.
• Entering/updating administrative information and monitoring deadlines into the intellectual property docketing system (ANAQUA). 
• Corresponding with internal inventors and obtaining signatures via DocuSign.
• Navigating the patent offices portals.
• Helping update precedents and procedures documents.
• Other administrative duties.
• Communicate and provide information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups.
• Comfortable in a flat organization with an entrepreneurial spirit and little concern for hierarchy.
• Support Geotab global strategic initiatives.

• Co-op to 1 years of experience working in a legal environment.
• Post secondary certificate/diploma/degree from an accredited institution in one of the following: Legal Assistant, Law Clerk or Paralegal Program.
• High accuracy and meticulous attention to detail.
• Excellent proofreading abilities.
• Able to work well under pressure and respond to fast changing priorities and deadlines.
• Highly organized and able to manage multiple tasks and projects simultaneously.
• Excellent verbal and written communication skills.
• Strong interpersonal relationship building skills.
• Strong analytical skills with the ability to problem solve to well-judged decisions.
• A strong team player with the ability to engage with all levels of the organization.
• Technical competence using software programs such as Google Suite for business (sheets, docs, slides) and Microsoft Office.
• Ability to learn new software programs such as ANAQUA and DocuSign
• Experience working within a technical or engineering organization/knowledge of the high-technology industry is an asset.

If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.

Why job seekers choose Geotab:

Work from home and flex work arrangements

Home office reimbursement program

Baby bonus & parental leave top up program

Online learning and networking opportunities

Electric vehicle purchase incentive program

Competitive medical and dental benefits

Retirement savings program

*The above are offered to full-time permanent employees only

How we work:

At Geotab, we have adopted a flexible first working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!

We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals.  We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. Click here to learn more about what happens with your personal data.