What are the responsibilities and job description for the Administrative Assistant position at Gero, Evaul & McCloskey?
Gero, Evaul & McCloskey is a boutique accounting firm located in Plantation, FL. We are a dynamic team of approximately 12 people. We have a great work atmosphere for driven individuals eager to broaden their professional horizons. We provide a competitive compensation package, as well as a pleasant work atmosphere.
Responsibilities:
- Provide front desk reception duties, including greeting visitors and answering phone calls.
- Schedule and manage appointments, meetings, and events.
- Coordinate and initiate Zoom, Microsoft Teams, Google, and similar remote meetings.
- Provide administrative support to the team, such as preparing documents, filing, and data entry.
- Handle customer inquiries and provide excellent customer support.
- Manage calendars and schedule appointments for partners.
- Maintain organized and efficient office operations.
- Assist with basic bookkeeping tasks using QuickBooks.
-Utilize computer literacy skills to create and edit documents and spreadsheets.
-Assisting with processing and sending tax returns, payroll, and client invoicing.
-Interact with clients and maintain professional relationships.
- Process incoming and outgoing mail packages, as well as tracking USPS, FedEx, and other carriers.
-Receive and distribute mail, fax messages, and DHL, UPS and FedEx packages.
-Responsible for printing, scanning, copying and filing administrative records.
-Place orders for office and kitchen supplies and replenish stock as needed.
-Upkeep and maintenance of the common areas, such as the reception area, conference rooms, photocopying/work areas and kitchen.
-Greeted all clients and visitors, ensuring they received a great first impression of the company.
-Other duties may be assigned.
Experience:
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Proficiency in computer applications such as Microsoft Office Suite.
- Excellent communication skills, both written and verbal.
- Attention to detail and accuracy in completing tasks.
- Ability to maintain confidentiality of sensitive information.
- Bilingual in English and Spanish, both spoken and written.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, or qualifications required for the role.
Please submit your resume highlighting relevant experience to be considered for this position.
Job Types: Full-time, Part-time
Pay: $15.00 - $22.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $15 - $22