Job Posting for Accounts Payable Specialist -- Remote | WFH at Get It Recruit - Finance

#### Position Summary:

We are seeking a reliable and detail-oriented Accounts Payable (AP) Specialist to join our finance team. This role is crucial to our department and involves working closely with various departments on invoicing, AP packets, and adhering to procurement policies. The ideal candidate will be meticulous, dependable, and eager to learn, with the ability to navigate various financial tools and software.

#### General Duties and Responsibilities:

We strive to accommodate individuals with disabilities to perform essential functions.

Essential Functions

Enter approved and coded invoices, employee reimbursements, and other AP data daily into our accounting software (Tyler/Incode ERP Pro 10).
Run payable registers and work with the Deputy Finance Director or Finance Director on weekly reviews to ensure accuracy.
Process weekly accounts payable checks, including matching checks with invoices and obtaining approvals before processing.
Manage recurring and monthly payments, such as lease payments and bank statement fees.
Import monthly purchasing card (P-card) data from Wells Fargo into the accounting system.
Research and resolve issues with outstanding, returned, and reissued checks.
Train other departments on creating AP packets and entering invoices.
Handle off-cycle check runs as requested, following the procurement process.
Maintain an organized AP filing system.
Oversee the department's AP email inbox and maintain a two-week status system.
Respond to vendor inquiries promptly.
Print and maintain accounts payable reports and files, including bank transaction distribution reports.
Distribute fund breakout details for each check run and AP payment.
Prepare analysis of accounts and vendor payment history reports as required.
Support the accounting team during annual and year-end audits.
Adhere to the AP calendar for daily and weekly tasks.
Prepare and distribute communications, including reports, emails, invoices, and memos as needed.
Develop and maintain job-specific standard operating procedures (SOPs).
Assist with special projects or perform other duties as requested by finance department leadership.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

#### Requirements:

High school diploma or equivalent.
Strong attention to detail and excellent analytical skills.
Previous general office experience is desirable but not required.
Previous accounts payable experience is a significant plus.
Proficiency in accounting software, Excel, and financial reporting tools is a bonus.
Ability to work both independently and as part of a team.
Adaptability to work in a fast-paced and dynamic environment.

#### Preferred Experience:

Previous accounts payable experience.
Associate degree in accounting, business, or a related field.
Experience with Tyler accounting software, especially Incode.

#### Work From Home Opportunity:

This position offers the flexibility of working from home up to three days a week, with two days in the office, subject to departmental approval and demonstrated productivity. Initial training may require additional onsite hours.

#### Benefits for Full-Time Employees:

We Offer a Competitive Benefits Package, Including

Employer-sponsored medical and dental insurance.
100% employer-paid vision plan.
Flexible spending account.
Health reimbursement account.
Employer-sponsored short-term and long-term disability insurance.
100% employer-paid term life insurance.
Supplemental life insurance plans.
401(a) and 457(b) employer-matched retirement plans.
Paid vacation, sick leave, personal days, and holidays.
Employee assistance program.
Public health emergency leave.
Discounts on concerts, sporting events, electronics, travel, cars, and more!

#### Benefits for Part-Time Employees:

Part-time employees enjoy paid sick time off and flexible work schedules.

#### Equal Opportunity Employment:

We are an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, or veteran status. Assistance or accommodation during the application process due to a disability is available upon request.

#### Work Authorization Requirement:

Applicants must be authorized to work in the United States. We are unable to sponsor or take over sponsorship of an employment Visa.

#### Emergency/Disaster Responsibilities:

All employees may be required to work as Disaster Service Workers during local emergencies or disasters, with appropriate training provided.

Note: This job description is not exhaustive and may be updated at any time to reflect changes in duties and responsibilities.

Application Process Duration

The application process typically takes four to six weeks. This duration may vary depending on various factors.

Employment Type: Full-Time

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Accounts Payable Specialist -- Remote | WFH

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