Executive Assistant, Real Estate

GIC Real Estate

Established in 1981 to manage Singapore’s foreign reserves, GIC is a global long-term investor with assets in over 40 countries worldwide. The Real Estate (RE) arm of GIC invests in real estate and real estate-related assets outside of Singapore. We manage a well-diversified portfolio covering over 40 countries in property sectors such as offices, retail, hotels, residential, industrial, niche sectors and companies. We are looking for a competent, proactive and enthusiastic person to join the existing team of Executive Assistants to provide support to a team of investment professionals in a fast-paced, deal-driven environment.

Responsibilities

• Provide administrative support with diligence and accuracy. Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.
• Under little or no supervision, perform administrative duties such as:
  • Effectively calendar meetings for stakeholders across multiple time zones managing last minute changes.

  • Coordinate meeting logistics including conference room reservations, access for remote participants, catering, meeting materials.

  • Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation.

  • Track and process employee expenses and travel claims in accordance with GIC policy.

  • Maintain key contact lists and data entry.

  • Prepare and edit correspondence, communications, presentations and other documents.
• Establish work procedures and standards to improve efficiency and effectiveness.
• Oversee coordination of staff welfare activities or other team events. Source service providers and locations; review and negotiate proposals as appropriate.
• Assist with more complex administrative or operational activities such as:
  • Research, plan, coordinate and book travel and meeting arrangements for GIC senior leadership, global executives, and government officials visiting from other locations.

  • Support team recruitment efforts such as scheduling interviews and facilitating case studies.
• Be a resource to colleagues helping to train on relevant GIC systems such as Concur, FCM, MyAccess, ZOOM.

Requirements

• Collaborative, organized, responsive professional with experience supporting multiple stakeholders.
• Ability to prioritize, multitask, and thrive in a hectic, fast paced global work environment.
• Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.
• Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.
• Experience and/or strong interest in executing corporate events preferred.
• Flexibility with time, able to arrive early or stay late as needed.
• Proficiency in MS Office, Concur, and Travel booking software.