Administrative Assistant

Company Description:

Gilchrist Aviation Law is a boutique law firm in North Oklahoma City that provides counsel to buyers and sellers of all types of aircraft. Our clients range from all manner of air carriers, lenders and leasing companies to corporations and individuals, throughout the U.S. and around the world. Our firm is considered an industry leader due to our broad capabilities in aviation counsel coupled with the integrity of our work.

Gilchrist Aviation Law strives to uphold an internal culture that promotes personal growth in experience, knowledge, teamwork, and ability. This culture equips our teams to serve clients with efficiency, accuracy, and respect. Finding new team members that help build and maintain this culture is of the utmost importance.

Job Description:

Gilchrist Aviation Law is seeking an individual of high character with excellent communication and interpersonal skills to join our firm as an Administrative Assistant. This candidate must maintain a professional mindset and interact well with others in a business environment. We are seeking a candidate who can maintain a reliable work schedule and handle a fast-paced work environment.

We are looking for an Administrative Assistant who can augment the capabilities of our administrative support staff, anticipate the needs of our office, and give an outstanding first impression of our firm to our clients and service providers. Our expectation is that you will grow in your responsibilities as you work alongside our other administrative staff members in areas of accounting, marketing, business operations, and any other needs that arise at the firm. A strong candidate will have a keen ability to identify problems early and a strong desire to serve wherever you are needed.

This is a dynamic role, and we are considering a wide array of backgrounds and experience. A bachelor’s degree is a bonus, but not a strict requirement. A quality candidate will have a proven track record of working well with others, an obsession with accuracy, and a positive working attitude.

Responsibilities:

- Proactively resolve any issues that impact the productivity and working environment of the firm.

- Work with the administrative team to identify and execute special projects.

- Assist the accounting team in bookkeeping and other accounting functions.

- Coordinate office supply orders and help maintain a functioning and efficient workplace.

- Intake and route external calls made to our office.

- Assist the IT team in managing and troubleshooting requests and tickets.

Qualifications:

- Bachelor’s degree (preferred but not required).

- Relevant job or classroom experience in a detail-oriented, collaborative role.

- Must be quick to learn new systems of organization and technology.

- Proven track record of working with humility, respect, and flexibility within a team.

- Passion for critical thinking and solving problems.

- Excellent time management and prioritization skills.

Compensation:

Gilchrist Aviation is considering a wide variety of qualifications for this position, and compensation will reflect the candidate’s specific qualifications and experience. Our starting salary is around the average for similar positions in the area. On top of this starting pay, candidates will become eligible for our firm’s bonus pay.

Benefits:

- Firm provides Health Ins., Life Ins., 401k, Employee Assistance Program

- Above average PTO allowance

- Optional Benefits include flexible spending account, dental, vision, additional life ins.

- In-house gym and locker room

- Dependable monthly bonus program

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Oklahoma City, OK 73116 (Required)

Work Location: In person

Salary : $40,000 - $50,000