What are the responsibilities and job description for the Database Manager position at Gilman School Inc?
POSITION TITLE: Database Manager
DEPARTMENT: Information & Innovation
SUPERVISOR: Director of Strategic Information & Innovation
STATUS: Full Time
FLSA: Exempt (Salaried)
HOURS OF WORK: 7:30 AM – 4:00 PM
CLASSIFICATION: Non-Essential
LOCATION: On-campus and/or Remote
POSITION SUMMARY: The Database Manager is responsible for the day-to-day management, support, and maintenance of the School’s databases. The Database Manager reports to the Director of Strategic Information and Innovation and is a 12-month, full-time exempt employee.
ESSENTIAL RESPONSIBILITIES:
Serve as the lead database manager for the School, starting with Veracross, our student information system, ensuring data integrity across all modules in the database and integrated secondary databases/services (including, but not limited to, Finalsite, Canvas, Magnus, Naviance, Google Workspace for Education, Raiser’s Edge, Active Directory, etc.)
Manager various ETL responsibilities between multiple systems as needed
Serve as the primary builder of custom reports and queries across multiple data systems for various departments and divisions
Provide support and training guidance to all constituents who use the databases
Manage, create, and maintain user accounts and permissions for necessary data access and security within various integrated systems
Monitor the primary database and integrated secondary databases/services to identify, resolve, and document data quality/integrity issues to ensure reliability across all systems
Develop, document, and maintain procedures, workflows, processes, and complex functions to ensure consistency of data integrity, formatting, and style across databases
Direct the work of others within the scope of the school information system and other key systems to ensure the preservation and integrity of data
Evaluate, advise, and advocate for best practices to facilitate automation, synchronization, and data workflow while seeking and implementing data process improvements across the school
Work with other administrative departments, school operations teams, and colleagues as needed to increase efficiency and ensure data integrity
Stay at the forefront of best practices and procedures for database management to ensure the appropriate level of leadership and support
Be familiar with data protection law compliance and ensure compliance with regard to data handling across departments
Assist students, faculty, and staff with technical support, as needed
Engage with the Information and Innovation team members in finding creative and innovative solutions to problems
Perform other duties as assigned by the Director of Strategic Information and Innovation
QUALIFICATIONS:
Bachelor’s degree required. Master’s degree optional but advantageous.
Expertise in Veracross, with 3-5 years of training and experience
Working knowledge of Canvas, Finalsite, and Google Workspace for Education
Willingness to learn quickly and then teach others
Experience working with diverse learners
Expertise in MacOS, iOS, Windows OS, and ChromeOS
Exceptional project management and execution skills
Ability to work independently and within a team
Effective verbal and written communication skills
Strong interpersonal skills
EOE
Gilman School is an equal opportunity employer and educator who fully and actively supports equal access for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability status, Genetic Information or Testing, Family and Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination.