Administrative assistant

Job Summary

Performs day-to-day administrative duties of the production management office. To perform this job successfully, an individual shall be friendly, professional, self-driven, and helpful.

He / she shall have knowledge of commonly used concepts, practices, procedures, and equipment within an office setting environment.

Normal office hours are Monday-Friday 8am-4pm. Times may vary for project work.

Essential Duties & Functions

• Implementation & organization of filing systems physical and electronic
• Maintain physical and electronic files and databases.
• Creating reports and analyzing data
• Implementation & standardization of departmental processes
• Manage calendars & meetings.
• Communicate with departmental administrators, managers, & supervisors to maintain consistent plant wide information.
• Conducting plant tour for new hires, customers, and other visitors
• Uphold a strict level of confidentiality.
• All other duties as assigned

Skills / Qualifications

• Strong organizational, project management, time management, and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Maintains a calm demeanor in stressful and high-pressure situations.
• Proficiency in collaboration
• Ability to work as a team.
• Ability to work independently to problem solve and develop solutions.
• Excellent communication skills, written and verbal, with the ability to clearly communicate to all levels of the team.
• Proficient skills with a computer and Microsoft 365 software packages Strong Excel experience is a must.
• Knowledge of cloud-based storage systems
• Verbal and written comprehension skills
• Data Entry
• Excellent written and verbal communication skills
• Organization / Filing
• Public Speaking
• Demonstrates integrity, resilience, accountability, and ethical behavior.

Supervisory Responsibilities

This position is not expected to have supervisory responsibilities.

Education and / or Experience

• This position requires at least an associate degree in a related area and / or related training; or equivalent combination of education and experience.
• 2-4 years of experience in the administrative field
• Manufacturing experience helpful
• Ability to successfully complete clerical assessment

Last updated : 2024-05-07