Job Posting for Records Associate at GLC Business Services, LLC
JOB SUMMARY:
This position requires a professional and personable individual who can perform records and office services functions while sitting at the Front / Reception desk of a prestigious law firm. Previous experience with multi-phone line, records management, office services and clerical support experience including using Outlook to schedule conference rooms preferred. Previous experience working in a professional office preferred.
Duties include but are not limited to:
Greeting clients and visitors and answering visitor inquiries
File and Maintain Records
Complete Office Services, Records and Front Desk projects as requested
Complete requests for creation and closing of files
Answering and routing incoming calls on a multi-line telephone system
Scheduling and routing clients as needed
Ordering supplies
Scanning, photocopying, faxing and filing documents
Collecting and routing mail and hand-delivered packages
Assisting with Trial preparation.
Assist with maintaining the conference rooms (Set up and Break down)
Help with other administrative duties as needed
QUALIFICATIONS:
High school diploma, or equivalent.
Previous records experience in a legal environment necessary.
Computer proficiency and data entry skills are necessary..
Ability to work cooperatively and communicate effectively.
Knowledge of LegalKey or similar tracking system preferred
Work involves quality control and a strong attention to detail.
Work involves varying degrees of standing, sitting, walking, bending, lifting, and repetitive motion.
Ability to lift a minimum of 50 lbs. with or without reasonable accommodation.
Going over best practices for lifting and bending
ADDITIONAL RESPONSIBILITIES:
Assist in the sorting of mail.
Assist in move, storage and retrieval of records and files as needed.
Performs other related duties as assigned.
Adapting to the needs of the client
Able to work with last Minute or changing priorities which common in this workplace
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