Administrative Assistant

Global Strategy Group
Hartford, CT Full Time
POSTED ON 4/1/2023 CLOSED ON 1/9/2024

Job Posting for Administrative Assistant at Global Strategy Group

Global Strategy Group (GSG) works at the intersection of business, politics, and causes. Our team is made up of a great group of professionals who come from various backgrounds in strategic communications, research, and public affairs. Our culture and values play an integral role in how we operate, and we work hard to bring passion, energy, and drive to everything we do! Global Strategy Group is the go-to public affairs, communications, and research partner for companies, causes, and campaigns. We work with our clients to build their reputations, tackle big challenges, and win.
GSG is looking to bring on an Administrative Assistant to join our growing Communications & Public Affairs Practice (CPA). The Administrative Assistant will be responsible for supporting the day-to-day needs of the Managing Director and Partner, as well as working alongside the Practice Operations team to help support the Communications practice as a whole. This position is critical to the operations and culture of the organization, as you are often a liaison between the Executive Team, employees, and clients. We're looking for an eager individual who thrives in a fast-paced, high-demand agency environment.
The ideal candidate will have experience in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. The role requires exceptional organizational skills, attention to detail, and the ability to prioritize tasks to meet deadlines. They will also be able to exercise good judgment in a variety of situations and demonstrate strong written and verbal communication. Are you a team player who is ready to provide strong support for various projects and tasks critical to our day-to-day success? If this sounds like you, let us know!

Responsibilities

  • Provide administrative support to the Managing Director and Partner, including but not limited to:
  • Proactively handle heavy day-to-day calendar management, keeping them informed, prepared, and on time for meetings
  • Coordinate and organize internal and external meetings, including setting up meeting rooms, arranging catering, and preparing meeting materials
  • Manage information flow and field requests in a timely and accurate manner while maintaining awareness of shifting priorities and complex schedules; understanding of business context to juggle priorities, and plan ahead
  • Screening incoming requests, assignments, and correspondence to route, respond, or flag accordingly.
  • Prepare and reconcile expense reports using Concur, and assist in entering billable client hours into Dynamics, our internal CRM, for assigned team members
  • Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings, as needed
  • Work closely with IT and Office Support to troubleshoot any technology (computer, printer, cell phone, etc.) or miscellaneous issues as needs arise
  • Manage personal administrative duties such as booking travel, scheduling appointments, and other tasks for the Managing Director and Partner which will account for approximately 15% of workload
  • Additional duties as assigned

Provide administrative support to the CPA Practice as assigned, including but not limited to:

  • Support the Practice Operations team in special projects and initiatives, as needed
  • Provide coverage for other administrative staff, if/when needed
  • Assist with development of PowerPoint presentations and other collateral materials, as needed
  • Assist with background research for current and potential clients, monitoring events in the news and media pertinent to our business, as needed
  • May assist with team social event planning, such as team lunches, outings, etc.
  • Additional duties as assigned

Qualifications

  • A minimum of 2 - 3 years of administrative experience supporting a team and/or senior level executive(s)
  • Strong attention to organizational and project management skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Excellent written and verbal communication skills
  • Reliable and responsive, with the ability to work quickly and efficiently both independently and as part of a team
  • Ability to operate within an environment of ambiguity; to problem solve “on your feet”
  • Ability to build rapport and work across functional teams.
  • Flexible, with the ability to remain calm and professional under pressure with a positive, solutions-first approach, and team-player attitude
  • Ability to handle and protect confidential information with the highest level of discretion.
  • High proficiency with Microsoft Office suite of applications
  • Strong interest in social and traditional news media, politics, advocacy is a plus
  • Bachelor’s degree or equivalent combination of education and experience
$50,000 - $70,000 a year
The base salary for this position is between $50,000 to $70,000 commensurate with experience, plus eligibility for a discretionary bonus. GSG provides a comprehensive benefits package including excellent coverage for medical, vision, and dental insurance; paid parental leave; generous time off and holidays; 401k with employer match; and additional benefits.
If this sounds like the opportunity for you, please send your information our way!
When submitting your resume, please include a cover letter which highlights your relevant experience, along with why you want to be a part of the team at GSG. We are interested in candidates who align with our mission and want to contribute to our continued growth.
Candidates who match the needs for the position will be contacted via email.
If you are an individual with a disability and would like to request a reasonable accommodation to complete your online application or participate in the interview process, please reach out to hr@globalstrategygroup.com or you may call (212) 260-8813 and ask to speak to someone in Human Resources – Talent Acquisition.

Global Strategy Group, LLC.
Global Strategy Group (GSG) is a full-service research, public affairs, and communications agency tackling some of today’s most complex and important challenges. With more than two and half decades of experience and a team of 150 talented professionals, we protect and build corporate reputations, influence public affairs decision makers, advocate on important social issues, and win campaigns. We combine unparalleled subject matter expertise with data-driven insights and innovative methodologies to generate urgency among stakeholders and key audiences, delivering tangible success for our clients.
Global Strategy Group is an Equal Opportunity Employer.
At GSG, we are distinguished by our depth of talent. Our people are team players, straight shooters, and problem solvers. We bring passion, energy, and drive to everything we do. This all comes from our closely held firm values, which have guided us since the day GSG opened its doors. We are committed to ensuring that our workplace provides a diverse, inclusive, and culturally rich atmosphere and are always looking for talented individuals to add to our culture.
We do not discriminate against any applicant for employment on any legally recognized basis including, but not limited to: race, religion or creed, color, national origin, sex, age, disability, marital status, sexual orientation, genetic information, citizenship status, veteran status, uniform service member status, or any other protected class under federal, state or local statute.
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