Temporary Legal Executive Assistant

Office Location: Madison, WI

Are you a proactive administrative professional in Madison looking for an opportunity to work in the legal industry? In this temporary Legal Executive Assistant position at Godfrey & Kahn, you are able work with a specialized team of attorneys, paralegals and LEAs as part of a larger team. This position requires independent action in a fast-paced, complex environment, and has the potential for permanent placement at the end of the summer.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare, edit, and finalize, correspondence, legal documents, transcription, memos and other materials
• Consistently and professionally communicate through internal and external calls and emails, building relationships with clients
• Perform administrative tasks independently
• Proofread materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures
• Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed
• Facilitate incoming and outgoing mail
• Manage attorney expenses and check requests
• Timely filing and maintenance of paper and electronic documents and records
• Assist in preparing, reviewing and finalizing client invoices
• Monitor and report timekeepers’ CLE credits
• Act as back-up for other Legal Executive Assistants as needed
• Manage attorney board and other pro bono work
• Perform all other duties as assigned

CRITICAL COMPETENCIES:

• Strong ability to manage a wide variety of work streams simultaneously with accuracy and speed
• Demonstrate a positive attitude, high energy and a strong passion for your work
• Be a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives, including outside of your assigned timekeepers
• Demonstrate the highest level of integrity, professionalism and confidentiality consistent with firm mission, values and policies
• Exhibit a strong work ethic and a willingness to exert more than the minimum effort
• Apply critical thinking and sound judgment in order to set priorities, meet deadlines, make decisions and independently resolve complex problems
• Demonstrate initiative and resourcefulness to obtain information needed to perform duties with minimal supervision

ADDITIONAL REQUIREMENTS:

• Bachelor’s degree or equivalent experience
• Excellent organization, time-management and prioritization skills
• Proficiency in Microsoft Office Suite, SharePoint, Adobe Pro
• Must have strong organization skills
• Previous legal experience preferred, including knowledge of court documents, procedures, and filing in both State and Federal Courts

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person