Business Affairs Representative

Business Affairs Representative

Goldey-Beacom College

Goldey-Beacom College is accepting applications for the full-time position of Business Affairs Representative. The holder of this staff position will assist with the accounts receivable, accounts payable, general ledger functions, and other Business Office operations, including providing positive customer service to students and parents. These tasks require a working knowledge of appropriate systems and college policies and regulations.

This position has access to sensitive information and is expected to handle such information confidentially with integrity and professionalism. This position reports to the Director of Business Affairs and participates in departmental and college-wide activities and events as directed and necessary.

Department: Business Office

Key Functions/Responsibilities/Tasks:

Accounts Payable

• Assist the Senior Accountant with the following processes:
  • Receive and review incoming invoices, ensuring accuracy and completeness of information. Code and enter invoices into the accounting system accurately and promptly.
  • Prepare and process payment batches for approval, including checks, electronic transfers, and ACH payments. Verify payment amounts and ensure timely and accurate payments to vendors.
  • Review and process employee expense reports, ensuring compliance with company policies and guidelines. Verify expense documentation and reconcile with credit card statements as required.
  • Support weekly check runs
  • Collect data for new vendors to help determine 1099 status
  • Assist with appropriate record keeping of assets and stage of life.

General Ledger

• Assist in the maintenance the general ledger and ensure all transactions are accurately recorded
• Prepare journal entries and maintenance of account reconciliations.

Transact

• Serve as the main liaison to students for the Transact System for Student Lightning Card balances.
• Troubleshoot and research as needed.
• Perform tasks associated with the Transact System.

Accounts Receivable

• Managing deposits, cash collections, posting of cash and sending invoices and statements
• Assist students in securing schedules at the beginning of each semester
• Provide positive customer service to students and parents

Business Operations

• Complete monthly audits for departments with cash on hand.
• Support Academic Affairs in the new online bookstore process.
• All other duties as assigned.

Reports To: Director of Business Affairs

Position Category: Staff – Full-Time

Months per Year: 12

Hours per Week: 37.5 – The holder of this position will be required to work on campus.

FLSA: Non-Exempt

Interested applicants Click here

Applications will be accepted until: June 9, 2024

Goldey-Beacom College recognizes the importance of being an equal opportunity employer that fosters an inclusive, equitable and respectful campus climate. We are constantly working to create a College that celebrates individuality and strives to provide a non-discriminatory, fair and equitable learning and working environment for the GBC family. We believe that achieving greater diversity in all forms - identity, culture, background, experience, status, abilities and opinions - will enhance our College. As a result of these efforts, we are governed by transparency and accountability in our human resource policies and procedures, recruitment and selection, hiring, training and development, employee relations, promotion, compensation and total rewards, and termination.

Please feel free to share this job posting with others or other job sites to assist the College in expanding the pool of candidates. Thank you.

MINIMUM EDUCATIONAL REQUIREMENTS:

Associate’s degree in accounting with minimum of two years' work experience in accounting related field or bachelor’s degree in accounting, finance or other related field.