Executive Assistant
Job Posting for Executive Assistant at Good Shepherd Community Clinic, Inc.
JOB SUMMARY:
As an Executive Assistant, you will provide high-level administrative support to the CEO, CFO, COO, and CCO. This role requires exceptional organizational skills, the ability to handle confidential information with discretion, and a professional demeanor. The ideal candidate will be adept at managing multiple priorities, have excellent written and verbal communication skills, and be able to work independently with minimal supervision.
KEY RESPONSIBILITIES
- Calendar Management: Organize and coordinate executive schedules, including scheduling meetings, appointments, and travel arrangements.
- Communication: Serve as a liaison between the executives and internal/external stakeholders. Handle correspondence and prioritize and manage emails and phone calls.
- Meeting Management: Prepare and distribute meeting agendas, take and distribute minutes, and record and monitor follow-up on any action items.
- Document Preparation and Management: Prepare, edit, and proofread business documents and presentations. Maintain a filing system for sensitive and confidential information.
- Project Management: Coordinate various projects, ensuring deadlines are met and stakeholders are kept informed.
- Event/Meeting Planning: Organize and manage internal and external meetings/events, including logistics, invitations, and vendor relationships.
- Performance Report Management: Manage and prepare operational performance reports and assist with dashboard/score card management.
- Supply and Mail Management: Oversee the management of office supplies, including ordering and inventory control. Handle incoming and outgoing mail, including sorting, and distribution.
KNOWLEDGE and EXPERIENCE
- Bachelor’s degree in Business Administration or related field or equivalent of education and experience.
- Minimum of 3-5 years of experience as an Executive Assistant, preferably in a similar role.
- Proficiency in Microsoft Office Suite, project management tools and experience with virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to prioritize and manage multiple competing priorities.
- Ability to handle confidential information with discretion.
- High level of professionalism and strong interpersonal skills.
BENEFITS
- Competitive salary and benefits package.
- Opportunities for professional development and career growth.
- Dynamic and supportive work environment.
Salary.com Estimation for Executive Assistant in Ardmore, OK
$70,327 to $91,168
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Job openings at Good Shepherd Community Clinic, Inc.
Good Shepherd Community Clinic, Inc.
ARDMORE, OK
Full Time
Good Shepherd Community Clinic, Inc.
ARDMORE, OK
Full Time
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