Accounting Specialist I

Description of Occupational Work

This class series uses two levels of work in the Administrative Services occupational group, Fiscal Services occupational series and describes full performance accounting support work. Accounting support services provide technical support to accounting, bank/tax examinations, collection, cash management, revenue, program funding, auditing, financial analysis, program management, timekeeping/payroll, and various other fiscal, financial, and tax functions.

Work typically includes various combinations of business transactions such as, but not limited to classifying, computing, verifying, recording/posting, reconciling, simple audiUexamination, summarizing numerical data, and compiling reports. Assignments are accomplished through manual and electronic applications. Regular contacts include intra/inter agency, local/state/federal agencies, and private sector organizations/individual citizens.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Compute fiscal/financial transactions.
• Reconcile transactions/accounts.
• Classify and code fiscal/financial transactions.
• Review   to   ensure   compliance   with   required   documentation,   computations,   codes,   signatures,   and rules/regulations.
• Record fiscal/financial transactions to various financial information systems.
• Interact with public/private sector to provide/obtain information.
• Compile information/develop reports for use by others.
• Monitor balances and report discrepancies.
• Participate in recommending systems and forms enhancements.

Levels of Work

This level represents technically advanced support of complex fiscal/financial/auditing functions. It is distinguished from the Technician level by work assignments broad in functional scope and/or requiring advanced technical knowledge, both of which require application of complex state or federal program laws, rules and regulations. Work encompasses the full range of activities as described in Essential Functions.

• Responsible for full range of support activities related to agency fiscal/financial/auditing functions. Assignments fall within established and known systems, processes, and operations. Problem solving requires choice of solutions from range of known options.
• Broad functional scope typically involves rotational work assignments throughout multiple functional areas such as various tax functions, i.e. Personal Income Tax, Business Tax, Tax Audit, Tax Collection; or, various administrative bookkeeping functions, i.e. payroll, benefits, accounts payable/receivable, etc.
• Advanced technical depth typically involves responsibility for cosUsalary/revenue projection; ledger reconciliation/consolidation, etc, requiring application of state or federal program laws, rules, regulations, policies and procedures.
• May assign/oversee the work of subordinate levels.

Knowledge, Skills and Abilities

The intent of the listed knowledge, skills, and abilities is to give a general indication of the core requirements for all positions in the class series; therefore, the KSAs listed are not exhaustive or necessarily inclusive of the requirements of every position in the class.

• Knowledge of the principles and practices of bookkeeping/basic accounting/basic auditing.
• Knowledge of office practices, procedures, and equipment.
• Knowledge of applicable accounting systems, budgetary processes, and auditing/reporting procedures.
• Knowledge of employing agency's program concentration, policies, and procedures.
• Knowledge of the applicable laws, rules, and regulations.
• Ability to apply analytical methods including computer applications to resolve bookkeeping/accounting problems.
• Ability to perform basic mathematical calculations.
• Ability to develop/recommend courses of action and express ideas clearly, concisely,  and effectively, both orally and in writing.
• Knowledge of interrelationships of agency's accounting/program functions.
• Skill in completing special projects/studies.
• Skill in educating internal/external contacts regarding policies/procedures related to complex fiscal/financial/auditing activities.
• Ability to complete assignments across multiple functional areas.

Job Requirements

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Possession of an Associate's degree or higher in Accounting or related field.

OR

• Possession of  a  Bachelors  degree  or  higher  in  Accounting, Business Administration, Economics, Finance, Business Management, Computer Information Systems or related field.

OR

1. Experience in accounting support which includes performing financial transactions such as classifying, computing, verifying, recording/posting, reconciling, auditing/examination, summarizing financial data, and compiling reports.
2. Experience in data collection which includes collecting, compiling and maintaining data from multiple sources such as files, records, databases, customers, staff or others.
3. Experience in applying laws, rules, regulations, standards, policies and procedures.
4. Experience in record keeping which includes maintaining records, logs, and filing systems.
5. Experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.