What are the responsibilities and job description for the Administrative Assistant/Assistant Project Manager position at Goppion Museum Workshop, Inc.?
Title: Assistant Project Manager/ Administrative Assistant
Location: Middleton, MA
Goppion Museum Workshop is the US subsidiary of Goppion SpA, the premier international manufacturer of conservation quality museum display cases and supplier of high quality exhibit components. Our employees are motivated problem solvers comfortable negotiating new challenges. Our clients include the Metropolitan Museum of Art, the MFA Boston, The Library of Congress and the Smithsonian Institution. In this position, you will interface with everyone from museum Directors to Architects to truck drivers. You will be assisting the VP of Business Development and the US Project Engineer in organizing and implementing marketing, design and production efforts.
At least one trip to the Milan, Italy headquarters will be required each year, along with domestic travel to project sites.
Required experience:
· Proficient in Microsoft Office products, especially Excel
· Experience using Quickbooks Accounting software
· Valid Passport, able to travel regularly
· Valid Drivers License, clean driving record
· Background in installations and/or construction projects
· Strong organizational, problem solving and people skills
· Travel planning
· Comfortable with using basic hand tools if needed
Desired experience:
· Prociency in Italian Language a plus
· Project Management experience in high end, complex venues
· Background in museums, art galleries or associated trade
· Shipping (FED EX, Trucking, Customs Brokers)
Job responsibilities:
· Expense tracking
· Invoicing
· Organizing Project meetings and Maintaining project meeting minutes
· Coordinating flights/ hotels/ local transfers
· Scheduling meetings
· Some on-site supervision
· Tradeshow coordination
· General administrative
The ideal candidate will have experience working in a high-end museum environment.
Overnight travel will be required.
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- Monday to Friday
Experience:
- Customer service: 5 years (Required)
Willingness to travel:
- 50% (Required)
Work Location: Hybrid remote in Middleton, MA 01949
Salary : $50,000 - $65,000