Accounts Payable Specialist

Government Scientific Source, a leading distributor of lab equipment to the Federal Government is seeking a detail-oriented and organized Accounts Payable Specialist. The successful candidate will have excellent oral and written communication, ability to manage multiple tasks, work independently, and interact effectively with customers, vendors, and team members.

SUMMARY:

The Accounts Payable Specialist is responsible for managing and maintaining assigned vendor accounts.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Identify items as invoices, expense reports, check requests, etc.
• Handle all vendor correspondences via phone or email.
• Enter invoices into Microsoft Dynamics to match corresponding PO, items, quantity and price.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Process remittance information from checks, drafts, and wire transfers for invoices provided by vendors.
• Review instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
• Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• File, maintain, and distribute accounting documents, records and reports.
• Perform other duties as required to support Accounting Department.

Supervisory Responsibility:

This position has no direct supervisory responsibilities.

Required Education and Experience:

• 4 years of accounts payable or general accounting experience.
• Microsoft Dynamics experience.
• 10–Key touch

Preferred Qualifications:

• Excellent communication skills both written and verbal.
• Strong organizational skills.
• Detailed-oriented with emphasis on time management.
• Open to change and learning new skills.
• Ability to multi-task

Position Type

This is a full-time position.

Work Authorization:

Must be eligible to work in the United States.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AAP/EEO Statement:

Government Scientific Source (“GSS”) is a covered federal contractor or subcontractor subject to the requirements of the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), as amended, and Section 503 of the Rehabilitation Act of 1973, as amended. As such, GSS is bound by the terms of VEVRAA and Section 503, and shall not discriminate against individuals with disabilities, and is committed to take affirmative action to employ and advance in employment protected veterans and individuals with disabilities.

It is the policy of Government Scientific Source (“GSS”) to provide equal employment opportunity (EEO) to all persons for employment regardless of race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic protected by law.

GSS offers excellent benefits including health insurance, FSA/DCA, 100% company paid life and disability insurance, 401(k), profit sharing, PTO, tuition reimbursement, flexible scheduling, and more!