Qualifications
Must be technically savvy and have working knowledge of Outlook, Word, PowerPoint and Excel
Job Duties Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices; often involved in issues of a confidential and/or sensitive nature
Minimum of 5 year's office administration, including support of C-Suite executives
Proficiency in essential computer programs including MS Outlook, Word, Excel, PowerPoint, and Project
Experience in working within a system-centered environment
Knowledge of best practices in travel planning, calendaring and web-based meeting options, organization methods, and Microsoft technologies
Ability to independently identify problems, collect data, establish facts, prioritize, and draw valid conclusions to accomplish goals
Ability to interact effectively with a wide variety of personality types
Strong organizational skills, including the ability to multitask
Ability to be proactive and anticipate the needs of department leaders
Excellent communication, both written and verbal, and problem solving skills
Flexibility and a willingness to learn new things
Ability to effectively present information and respond to questions from managers, customers, and general public
Ability to work effectively in a team environment
Ability to manage details and provide appropriate follow-up to ensure full internal and external department satisfaction
Able to work in a changing environment without experiencing undue stress
Recognize and maintain confidential information
Ability to take meeting notes clearly and concisely and organize the notes for after-meeting action items with timelines
Responsibilities
Provides administrative support to the Chief Communications Officer and Chief Transformation Officer
Screens calls, schedules meetings, maintains calendars, makes travel arrangements, responds to requests for information on a wide range of topics, and prepares reports
Tactfully screens telephone calls, may screen and respond to e-mails, and resolves routine and complex inquiries
Schedules and maintains calendar of appointments, conference calls, meetings and travel itineraries, coordinates related arrangements, gathers information, and negotiates complex scheduling issues
Prepare invoices for management approval - gather relevant supporting data, code expenses to appropriate accounts, obtain approvals, follow up on outstanding issues, track payments
Composes and may initiate routine correspondence
May prepare and distribute meeting notes and action items, tracking completion of tasks for a broad area, reporting complex issues to manager, following up on routine issues
Prepares information and tracks status for manager for a wide range of items such as resumes, meeting minutes, documenting notes, preparing reports, checking customer account status, reviewing files, opening letters, etc
Coordinates departmental/functional administrative activities such as: meetings and events - coordinating schedules and activities with other departments, finding location (on or offsite), making lunch arrangements, gathering materials, recommending and tracking budgets, communicating information/schedule to those attending, etc.;
Office Management duties - communicating and following up on facilities issues or supply ordering
Perform research for a wide range of issues and subjects as requested
Benefits
We offer an empowered work environment that encourages creativity, initiative and professional growth and provides a competitive salary and benefits package
All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.
GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.
