Administrative Assistant/Reception

We are looking for an administrative assistant to perform a variety of tasks and support our staff. Responsibilities and Skills listed below. Success in this role requires good organizational and time-management skills, as well as effective communication skills and ability to multitask.

Responsibilities

· Act as primary contact for parishioners, staff, and public through email, voicemail and in person during office hours. Route questions to leadership for different ministry areas.

· Work collaboratively with priest, music director and other church leaders.

· Format and prepare communications and publications for distribution. Includes emails, calendar, worship service documents, monthly newsletter, meeting agendas, and annual reports.

· Enter bills and payroll under treasurer help and supervision, pay bills by check and online.

· Maintain/update church calendar in coordination with Priest and Parish Leadership-. Schedule meetings as needed and create Zoom links for online meetings.

· Coordinate volunteers and create monthly schedule for worship participants.

· Edit and maintain website and social media as directed by leadership.

· Log church records for attendance, services, and membership.

· Order materials and schedule regular inspections/service provider visits as directed by leadership.

Skills

· Discretion and confidentiality paramount

· Ability to plan and execute tasks in an organized and timely manner with minimum supervision to meet required weekly and monthly deadlines

· Excellent verbal and written communication skills

· Knowledge of Microsoft Office and OneDrive

· Knowledge of Google applications, including Gmail, Drive, Calendar and Contacts

· Experience editing and maintaining website and social media pages

· Ability to learn new software as well as using online accounts for third-party providers.

· Experience with church worship and/or music is a plus.

Schedule

Office hours: Mon-Thurs, 9 am -1 pm. Flexibility available for holidays or personal days.

Education

Associate’s Degree Minimum (Preferred)

Experience

Work experience in business or non-profit setting. (Preferred)

Administrative Experience: 2 years (Preferred)

Work Location

One Location

Website

https://gracefortwayne.org/

Work Remotely

Some work may be done remotely on an occasional basis, but consistent office hours required.

Job Type: Part-time

Pay: $17.62 - $21.22 per hour

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Day shift
• No weekends

Education:

• Associate (Required)

Experience:

• Administrative: 2 years (Preferred)

Location:

• Fort Wayne, IN 46804 (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Fort Wayne, IN 46804 (Required)

Work Location: In person