Administrative Assistant (Bilingual)

*Must speak fluent Spanish and English*

ABOUT THE ORGANIZATION:

This is a fantastic career opportunity for a bilingual professional to start as a temporary contractor with the possibility of becoming converted to an permanent employee of this world-renowned organization. Several of our temporary contractors have been hired by the organization. This organization is a specialized international health agency working with countries throughout the Americas to improve and protect people's health. It is an extremely welcoming and positive work environment which allows some days of telework from home and some days of working in the office on-site in DC. Very metro accessible.

COMPENSATION & BENEFITS:

● Career Opportunity with reputable international organization

● Hybrid Role (Partially remote telework from home)

● Paid Sick Time

● Paid Vacation

● Health insurance, medical and dental

● Free FinFit Financial Wellness Benefit

● Free Personal Financial Training Library Benefit

● Shopping Discount Program, Workplace Advantage

● Employee Assistance Program

o Counseling

o Legal & Financial Consultations

o Pharmacy Discount Card

ESSENTIAL FUNCTIONS:

● Administrative Support: support the “Evidence and Intelligence for Action in Health (EIH)” department by handling a broad range of administrative duties, meeting coordination, and travel

● Bilingual Drafting: Type information and correspondence in both English and Spanish

● Text Editing and Review: Draft, edit, and review different documents and presentations for accuracy and correct spelling in both languages

● Translation Support: Prepare draft translations of correspondence and other documents, ensuring clarity and adherence to the Organization's standards and policies.

● Document Formatting: Format and prepare a variety of documents in both English and Spanish for final presentation

● Review and Proofreading: Review, proofread, and recommend revisions to correspondence and other material for clearance/signature, maintaining high standards in content clarity and accuracy

CORE DUTIES AND RESPONSIBILITIES

● Document Handling: Assist in translating documentation, manage the upload process, and ensure completion of translations

● Publication Requests: Prepare requests for Publication Internal Bulletins (PIB) and Delegation of Authority as required

● Travel Coordination: Make travel arrangements for staff, including preparing travel authorizations, reservations, and handling related requirements.

● Virtual Meetings: Organize and host Zoom and Teams meetings.

● Regular, dependable attendance and consistent satisfactory or above job performance

● Other related duties, as assigned.

EXPERIENCE AND MINIMUM QUALIFICATIONS

● Fluent in speaking and writing for both English and Spanish (Required)

● Administrative Skills: Proven experience in administrative support, including meeting preparation, budgeting, and travel coordination. (Required)

● Translation Abilities: Experience in supporting translation processes for documentation. (Required)

● IT Skills: Proficient in using current technology and software, including learning internal system, and using Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word (Required)

PHYSICAL DEMANDS

● This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, generally performed in a professional office setting or home office.

● The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Administrative: 4 years (Required)

Work Location: Hybrid remote in Washington, DC 20006