What are the responsibilities and job description for the Admin assistant position at Graham?
Position : Bilingual Administrative Assistant II Hybrid Office / Telework
Status : Full-Time
Hours : Contract Position, 5 days per week, from 8 : 30-5 : 30 with hybrid office / telework
Must speak fluent Spanish and English*
ABOUT THE ORGANIZATION :
This is a fantastic career opportunity for a bilingual professional to start as a temporary contractor with the possibility of becoming converted to an permanent employee of this world-renowned organization.
Several of our temporary contractors have been hired by the organization. This organization is a specialized international health agency working with countries throughout the Americas to improve and protect people's health.
It is an extremely welcoming and positive work environment which allows some days of telework from home and some days of working in the office on-site in DC.
Very metro accessible.
COMPENSATION & BENEFITS :
$23 / hr
Career Opportunity with reputable international organization
Hybrid Role (Partially remote telework from home)
Paid Sick Time
Paid Vacation
Health insurance, medical and dental
Free FinFit Financial Wellness Benefit
Free Personal Financial Training Library Benefit
Shopping Discount Program, Workplace Advantage
Employee Assistance Program
Counseling
Legal & Financial Consultations
Pharmacy Discount Card
ESSENTIAL FUNCTIONS :
Planning, organizing, coordinating processes such as : in-person and virtual meetings, recruitment of staff, personnel matters, preparation of formal publications, budget and expenditures records, acquisition of supplies
Elaborate PPT presentations that are clear and well conceptualized
Compose English and Spanish translations pertaining to assigned duties
Day-to-day administrative tasks such as payments, renewal of contracts, etc.
Management of roster for workshops, training, meetings, etc.
Initiate and approve all HR related actions in the info system for workers
Communicate with other units clearly and efficiently
Review information with the ability to proofread and fix errors (grammatical / style)
CORE DUTIES AND RESPONSIBILITIES
Maintain electronic records for staff (contracts, performance evaluation, etc.)
Assist in travel arrangements for personnel and staff. (Airline tickets, hotels, security etc.)
Process payments to suppliers, update financial information in the database accurately
Coordination for In-Person and Virtual Meetings
Regular, dependable attendance and consistent satisfactory or above job performance
Follow up on report submission in order to meet established deadlines
Other related duties, as assigned
EXPERIENCE AND MINIMUM QUALIFICATIONS
Fluent in speaking and writing English and Spanish (Required)
Excellent proficiency in Microsoft programs like Word, Powerpoint, etc. (Required)
Good knowledge of Adobe Pro (Required)
Establishing plans of administrative processes such as meetings, reports, supplies, etc. (Required)
5 years of general office experience
PHYSICAL DEMANDS
This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets.
Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.
GENERAL INFORMATION : Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.
Additional information :
Salary : 23
Frequency : Per hour
Employment type : Contract
Last updated : 2024-03-23
Salary : $23
