Project Coordinator

This position will perform general project coordination duties as well as provide general administrative support for the Sr. Project Manager and the Director of Construction. The combination of duties for this position require flexibility, a desire to learn, and an ability to self-start and manage time efficiently.

Essential Functions:

• Maintain files and track budgets for construction projects.
• Manage the departmental budget including input, reforecast, and resolving variances.
• Prepare AIA based contracts and exhibits for execution by the Sr. Project Manager and Director of Construction.
• Setting up new vendors in the corporate accounting system (JD Edwards).
• Update and manage construction documents. Maintain project files and other document management for the department.
• Work with Sr. Project Manager to solicit general contractor proposals.
• Receive general contractor proposals and prepare the results in a bid tabulation spreadsheet.
• Manage the construction payment application process. Input all costs into JD Edwards and maintain accounting reconciliations for the project.
• Oversee JD Edwards reporting to ensure accurate cost coding (including costs from other departments).
• Work with Accounting department to organize and maintain project documentation as well as utilize Nexus for online invoice processing.
• Research and collect data to prepare monthly, quarterly, and special reports for the department.
• Prepare and maintain templates for correspondence, forms, and other documents.
• When required, attend select project meetings in place of Sr. Project Manager such as bid walks, progress meetings, or punch walks.
• Participate in preliminary project estimates, vendor qualification process, and cost control procedures.
• Work with the Sr. Project Manager to coordinate project close-out documentation (punch-list, substantial completion, and final documentation).
• Track lien waivers, change orders, request of information, schedule of value updates, etc.
• Update and maintain Granite Gold procedural files as required.
• Department administrative functions such as quarterly and monthly reports, department meetings, department retreats, setting up internal and external meetings.
• Assist in effective internal and external communication at all levels of the organization.
• Interface with vendors and customers as required.

Qualifications/Requirements:

• Experience as a Project Coordinator.
• Five years of related experience or educational equivalent in areas of responsibility. A Bachelor’s degree in Business Administration or Construction Management related field would be a plus but is not required.
• Mandatory Skills are high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and accounting system input such as JDE.
• Ability to multitask and take direction from multiple people, prioritize and change direction as required.
• After-hours or weekend work may be required from time to time.