What are the responsibilities and job description for the Grant Administrative Specialist (125741) position at Grant County, WA?
Position Summary
The Grant Administrative Specialist will serve as the grant funding liaison between federal, state, and local agencies and organizations. The Grant Administrative Specialist will be responsible for developing forms, processes, procedures, and policies for the purpose of implementing a consistent grant application methodology. Under general supervision, coordinates and performs a variety of skilled administrative functions, and tracks and analyzes grant-funded programs, budgets, and expenditures. Essential Duties and Responsibilities
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC"s, or other regulatory bodies.
Monitor the full range of standardized pre-award, award, post-award, and close-out functions associated with appropriation of grants.
Coordinates administrative business, policy, and analytical work involving the award, and/or obligation of funds and/or closeout of grants using financial, administrative, business, and negotiation practices.
Establish and maintain effective working relationships with County staff and granting agencies associated with the development, funding, and operation of grants.
Monitor and verify County compliance with grant funding agency reporting requirements, including scope of work and environmental documents.
Compiles data and submits operational and financial reports in accordance with funding agency requirements within time limitations specified.
Prepares grant reports as required.
Develops and manages grant revenue and expenditure tracking procedures.
Reviews grant funding invoices for accuracy and completeness.
Education, Experience, and Licensing
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge, and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with the proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Proficient with Microsoft Office Suite or related software.
High School Diploma or GED.
Ability to organize, code, and maintain data sources.
Preferred
Previous local government experience.
Previous grants management experience.
Knowledge of applicable RCW"s and WAC"s
Working Conditions and Physical Requirements
Work is primarily performed inside but can be performed in varying temperatures. Employee may be exposed to office supply odors or vapors. Employee may also be exposed to sub-sanitary environments. The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, and lift up to 50 lbs. of unequal weight. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other
Union Representation
This position is non-represented. It is not represented by a labor union.
Employee Benefits
Grant County offers a competitive benefits package to include:
Health Insurance: Medical, Dental, Vision
Leave: Vacation, Sick, Paid Holidays
Retirement through Department of Retirement Systems (DRS)
Life and AD&D Insurance
Flexible Spending Account
Supplemental Retirement/Deferred Compensation
Supplemental Life & AD&D, LTD Insurance
Disclaimer
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Application Special Instructions
A complete application must have a current resume and a cover letter attached.
The Grant Administrative Specialist will serve as the grant funding liaison between federal, state, and local agencies and organizations. The Grant Administrative Specialist will be responsible for developing forms, processes, procedures, and policies for the purpose of implementing a consistent grant application methodology. Under general supervision, coordinates and performs a variety of skilled administrative functions, and tracks and analyzes grant-funded programs, budgets, and expenditures. Essential Duties and Responsibilities
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC"s, or other regulatory bodies.
Monitor the full range of standardized pre-award, award, post-award, and close-out functions associated with appropriation of grants.
Coordinates administrative business, policy, and analytical work involving the award, and/or obligation of funds and/or closeout of grants using financial, administrative, business, and negotiation practices.
Establish and maintain effective working relationships with County staff and granting agencies associated with the development, funding, and operation of grants.
Monitor and verify County compliance with grant funding agency reporting requirements, including scope of work and environmental documents.
Compiles data and submits operational and financial reports in accordance with funding agency requirements within time limitations specified.
Prepares grant reports as required.
Develops and manages grant revenue and expenditure tracking procedures.
Reviews grant funding invoices for accuracy and completeness.
Education, Experience, and Licensing
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge, and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required
Excellent verbal and written communication skills.
Excellent interpersonal skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with the proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Proficient with Microsoft Office Suite or related software.
High School Diploma or GED.
Ability to organize, code, and maintain data sources.
Preferred
Previous local government experience.
Previous grants management experience.
Knowledge of applicable RCW"s and WAC"s
Working Conditions and Physical Requirements
Work is primarily performed inside but can be performed in varying temperatures. Employee may be exposed to office supply odors or vapors. Employee may also be exposed to sub-sanitary environments. The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, and lift up to 50 lbs. of unequal weight. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other
Union Representation
This position is non-represented. It is not represented by a labor union.
Employee Benefits
Grant County offers a competitive benefits package to include:
Health Insurance: Medical, Dental, Vision
Leave: Vacation, Sick, Paid Holidays
Retirement through Department of Retirement Systems (DRS)
Life and AD&D Insurance
Flexible Spending Account
Supplemental Retirement/Deferred Compensation
Supplemental Life & AD&D, LTD Insurance
Disclaimer
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Application Special Instructions
A complete application must have a current resume and a cover letter attached.
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