What are the responsibilities and job description for the Interpreter Clerk (123333) position at Grant County, WA?
Position Summary
Perform Spanish interpretation as well as a full range of office clerical, reception, and courtroom administrative support services to assist Superior Court. Services in the Clerk"s office include, but are not limited to, preparing dockets and case files for trials and hearings, performing courtroom clerk responsibilities, and performing administrative support services, including service to the general public, attorneys, outside agencies and judges. Assist with collection of legal financial obligations established by judgments of the Superior Court per RCW 36.18.190. Responsible for maintenance and retention of court records as directed by the Clerk and the Secretary of State.
Distinguishing Characteristics
This position combines the functions of Spanish interpretation with the full range of in-office, courtroom clerk, and collection duties of the Clerk"s office. The position is distinguished from any other deputy clerks by its requirement for performing interpreting and carrying out the execution of court ordered legal financial obligations by assisting defendants/payors in setting up payment schedules and by assisting with collection of those restitution payments.
The County Clerk"s office provides administrative support to four Superior Court departments covering criminal, civil, domestic and juvenile matters. These court activities involve a large volume of documents which must be processed through the Clerk"s office, many of which contain confidential information. For each Superior Court department, the Clerk"s office provides a courtroom clerk, prepares files and dockets, and provides administrative support services needed for day-to-day operation of Superior Court. In the office, there is a high volume of phone calls, general public, outside agencies, and attorneys who require Clerk"s Office services for such matters as passports, looking up case information, conforming/certifying pleadings, opening new case files, issuing writs/letters testamentary and assigning judgment numbers.
New incumbents must successfully complete a six month introductory/probationary period. Training in the office and in each courtroom depends on the level of experience necessary for each position and may take four to five years to learn all positions, depending on cross training necessary in the office.
Desired Characteristics
~ Trustworthy, reliable, and accountable along with a professional demeanor and appearance.
~ Quick learner.
~ Excellent interpersonal and sound judgment skills.
~ Work efficiently in an extremely fast-paced environment.
~ Strong commitment to public service, quality performance, and attention to detail.
~ Good coping skills to work in an extremely stressful environment.
~ Able to handle multiple projects at one time with continuing changing priorities.
~ Conduct work under pressure, long hours on occasion, and deadlines.
~ Exhibit strong initiative, organization, memory, time management and problem solving skills.
~ Understands the effects of actions on others.
~ Work well individually or in a team environment.
~ Embraces change as an opportunity for growth.
~ Able to accept and follow specific directions.
~ Flexible, dedicated, tactful, and diplomatic.
~ Capable in processing a variety of tasks and high volumes of work in a fast-paced environment.
~ Able to separate personal issues from the workplace. Essential Duties and Responsibilities
The following examples of
duties and accountabilities illustrate the general range of tasks assigned to
the position but are not intended to define the limits of required duties. Other
essential duties may be assigned consistent with the general scope of the
position. Employees must comply with all
County and department policies, procedures, legal statutes, or other regulatory
bodies. Interpreting. The incumbent interprets in Spanish and English for all customers in the Clerk"s office or by phone and performs interpretation in both simultaneous and consecutive modes. Common legal terms are used and explained to the public as needed. Care is given to interpreting oral and written information as closely as possible to the exact words. Collections. This accountability may include such actions as: maintaining billing data; meeting one-on-one to interview defendants to obtain complete personal and financial history to set up payment schedules; contacting payors by phone or by letter for monitoring payments against obligations; assisting with restitution collection efforts; and, modifying payment schedules, when necessary. When payors are delinquent in their payments, this position may report to the Superior Court Judges and/or Prosecutor"s office for enforcement of the court"s orders. This may include testifying in court regarding contact with payors. Additional duties include data entry, review of statutory changes affecting collections, and preparing reports. Preparing dockets and case files for trials and hearings. This function involves setting the schedule of cases to be heard in an assigned courtroom using computer based and manual case information such as dates set by the judges, prosecuting attorneys and other attorneys, and/or calendar dates from court orders and statutes. The function also requires assembling all documents from case files and organizing them together with forms, applications, motions and other pleadings to be presented in court. These are required to be in proper sequence and format according to each judge"s preference. Office operations. This position performs the administrative support services required by the Superior Court including: docket and case file preparation and maintenance for eight categories, which includes 16 different types of cases; prepare or complete documents such as motions, orders of dismissal and writs; review file for ability to issue, sign and process bench warrants, writs, garnishments, subpoenas, and letters testamentary; examine legal documents submitted to court for adherence to procedures and/or form; route documents to the appropriate judge/department; enter case related data into case management mainframe applications (Odyssey/JIS); collection of restitution and other fees paid into the Court; process and transmit passport applications; administer oaths; prepare and submit forms/reports for transmittal to various state agencies; explain procedures and/or forms to parties in cases; filing; answering phones; screening public as to whether or not they are allowed to come inside the Clerk"s office (such as attorneys, law enforcement, legal secretaries); review files/documents to determine if a judgment number should be assigned; enter judgments into statewide computer system; print and process daily reports; make regular, certified and authenticated copies; process appeals as assigned; other duties as assigned by the Clerk or Chief Deputy Clerk. Support services after court. These services include: processing files once out of the courtroom; processing courtroom exhibits and documents after trials or hearings for safekeeping and according to court orders; tracking the appeal period and then returning exhibits once the appeal period has run; data entry; and, assistance for attorneys and citizens in the courtroom regarding protocol. Serving as courtroom clerk. This includes such in-court tasks as: transporting files between courtrooms and/or judges" chambers and the Clerk"s office, as needed; announcing the judge; furnishing the judge with documents and/or files in proper sequence; receiving, marking and safekeeping of exhibits and documents presented in court; taking accurate minutes of court proceedings; marking future calendar dates for docketing cases according to court orders; and, in certain courtrooms, courtroom clerks are responsible for starting and stopping audio recordings of court proceedings on behalf of Superior Court. Education, Experience, and Licensing
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Work is expected to be performed by the employee and shall not be delegated to other employees without authorization from a supervisor. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These skills and abilities typically are acquired through a combination of experience and training which may or may not include: office experience in a field closely related to judicial or legal practice and involving the preparation of documents, reports or formal correspondence, or training in court administration or court support operations, or equivalent.
Required
1. Consecutive interpretation in Spanish and English including use of legal terms and their equivalents in both languages;
2. Ability to fluently speak, read and write in both Spanish and English;
3. Office administrative support practices including data entry, file preparation and management, basic bookkeeping and safekeeping of confidential information and courtroom exhibits;
4. Proficient in Microsoft Word, Excel, Outlook and the internet;
5. Typing - minimum 45 WPM;
6. Minimum of two years customer service experience working with the public;
7. High school diploma or GED; and
8. Minimum 18 years of age or older.
Preferred
1. Two years of experience working in a judicial system, or work related to judicial or legal practices and involving the preparation of pleadings, reports and/or formal correspondence;
2. Courtroom procedures and protocols;
3. Associates degree in business, office administration, or related field;
4. Proficient in programs used by Clerk"s Office, e.g., Odyssey, JIS, imaging software, and JRS (Judicial Receipting System)
Certificates, Licenses, Registrations
1. Valid Driver"s License with proof of automobile insurance.
2. Background Check: Must be able to pass a background check.
3. Driving Abstract: Must be able to prove an acceptable driving record.
4. Federal passport agency requirements: Must be a U.S. citizen or U.S. national.
Competencies Required
To perform this job successfully, an individual must be able to demonstrate substantial knowledge and abilities in these areas and perform these duties satisfactorily:
~ Ability to fluently speak, read and write in both Spanish and English
~ Office Administrative Support Practices
~ Microsoft Word, Excel, Outlook, the internet and intranets; Data Entry
~ Clerk"s office Policies and Procedures
~ File Preparation and Management
~ Courtroom Clerking
~ Recordkeeping
~ Scanning/Imaging software
~ Confidentiality and Ethics
~ Courtroom Terminology and Protocols
~ Superior Written and Verbal Communication
~ Customer Service
~ Issuing Passports
~ Interpersonal and Teamwork Abilities
~ County Clerk"s Handbook, Statutes, SCOMIS Code Manual
~ Grant County Policies and Procedures
Knowledge, Skills and Abilities
Language Skills - Ability to read, write, speak, and interpret
legal documents in both English and Spanish, such as court rules,
operating and maintenance instructions, as well as policy and procedure
manuals. Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written and oral form. Able to respond effectively in a crisis situation. Teamwork and Leadership - Demonstrate the ability to interact with others in a cooperative and effective manner. Provide guidance or assistance to others when appropriate. Communication - Professionally and tactfully communicate with co-workers, public, outside agencies, attorneys and judges both verbally and in writing. Good spelling and handwriting skills. Communicate clearly and succinctly with judges. Openly communicate with supervisor(s). Guidance Required - Must be able to follow directions and take constructive criticism. Must be able to follow County policies and County Clerk"s Office policies and procedures. Impact of Decisions - Decisions typically impact other jobs within the employee"s work group and/or the daily routine of others. Decisions also impact information provided to the public. Working Conditions and Physical Requirements
Work is carried out principally in an office and/or courtroom environment involving contact with the public, judges, attorneys, and others where there may be some occasional exposure to individuals displaying antisocial, aggressive, or hostile behavior either in person or by phone. In addition, this position deals with constant deadlines. Duties may include working longer than eight hours per day in order to complete work in a courtroom, process documents from court, and/or other follow up as necessary to fulfill Clerk"s office responsibilities and requirements in a timely manner. The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, reach with hands and arms, stoop, kneel, go up and down a ladder and/or step stool to retrieve/file away court files, and lift up and/or move up to 50 lbs. of unequal weight. The position requires the employee to stand and/or sit for 8 hours per day, 5 days per week. Specific vision abilities required by this job include close and distant vision, peripheral vision, and depth perception. This job requires employees to stand for 8 hours per day, or sit for 8 hours per day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other
Union Representation
This position is represented by the Grant County Public Employees" Association (GCPEA) and a member of the Courthouse bargaining unit.
Employee Benefits
Grant County offers a competitive benefits package to include:
Health Insurance: Medical, Dental, Vision
Leave: Vacation, Sick, Paid Holidays
Retirement through Department of Retirement Systems (DRS)
Life and AD&D Insurance
Flexible Spending Account
Supplemental Retirement/Deferred Compensation
Supplemental Life & AD&D, LTD Insurance
Disclaimer
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Application Special Instructions
A complete application must have three documents attached: a current resume, a cover letter, and a listing of three professional references with contact information.
Perform Spanish interpretation as well as a full range of office clerical, reception, and courtroom administrative support services to assist Superior Court. Services in the Clerk"s office include, but are not limited to, preparing dockets and case files for trials and hearings, performing courtroom clerk responsibilities, and performing administrative support services, including service to the general public, attorneys, outside agencies and judges. Assist with collection of legal financial obligations established by judgments of the Superior Court per RCW 36.18.190. Responsible for maintenance and retention of court records as directed by the Clerk and the Secretary of State.
Distinguishing Characteristics
This position combines the functions of Spanish interpretation with the full range of in-office, courtroom clerk, and collection duties of the Clerk"s office. The position is distinguished from any other deputy clerks by its requirement for performing interpreting and carrying out the execution of court ordered legal financial obligations by assisting defendants/payors in setting up payment schedules and by assisting with collection of those restitution payments.
The County Clerk"s office provides administrative support to four Superior Court departments covering criminal, civil, domestic and juvenile matters. These court activities involve a large volume of documents which must be processed through the Clerk"s office, many of which contain confidential information. For each Superior Court department, the Clerk"s office provides a courtroom clerk, prepares files and dockets, and provides administrative support services needed for day-to-day operation of Superior Court. In the office, there is a high volume of phone calls, general public, outside agencies, and attorneys who require Clerk"s Office services for such matters as passports, looking up case information, conforming/certifying pleadings, opening new case files, issuing writs/letters testamentary and assigning judgment numbers.
New incumbents must successfully complete a six month introductory/probationary period. Training in the office and in each courtroom depends on the level of experience necessary for each position and may take four to five years to learn all positions, depending on cross training necessary in the office.
Desired Characteristics
~ Trustworthy, reliable, and accountable along with a professional demeanor and appearance.
~ Quick learner.
~ Excellent interpersonal and sound judgment skills.
~ Work efficiently in an extremely fast-paced environment.
~ Strong commitment to public service, quality performance, and attention to detail.
~ Good coping skills to work in an extremely stressful environment.
~ Able to handle multiple projects at one time with continuing changing priorities.
~ Conduct work under pressure, long hours on occasion, and deadlines.
~ Exhibit strong initiative, organization, memory, time management and problem solving skills.
~ Understands the effects of actions on others.
~ Work well individually or in a team environment.
~ Embraces change as an opportunity for growth.
~ Able to accept and follow specific directions.
~ Flexible, dedicated, tactful, and diplomatic.
~ Capable in processing a variety of tasks and high volumes of work in a fast-paced environment.
~ Able to separate personal issues from the workplace. Essential Duties and Responsibilities
The following examples of
duties and accountabilities illustrate the general range of tasks assigned to
the position but are not intended to define the limits of required duties. Other
essential duties may be assigned consistent with the general scope of the
position. Employees must comply with all
County and department policies, procedures, legal statutes, or other regulatory
bodies. Interpreting. The incumbent interprets in Spanish and English for all customers in the Clerk"s office or by phone and performs interpretation in both simultaneous and consecutive modes. Common legal terms are used and explained to the public as needed. Care is given to interpreting oral and written information as closely as possible to the exact words. Collections. This accountability may include such actions as: maintaining billing data; meeting one-on-one to interview defendants to obtain complete personal and financial history to set up payment schedules; contacting payors by phone or by letter for monitoring payments against obligations; assisting with restitution collection efforts; and, modifying payment schedules, when necessary. When payors are delinquent in their payments, this position may report to the Superior Court Judges and/or Prosecutor"s office for enforcement of the court"s orders. This may include testifying in court regarding contact with payors. Additional duties include data entry, review of statutory changes affecting collections, and preparing reports. Preparing dockets and case files for trials and hearings. This function involves setting the schedule of cases to be heard in an assigned courtroom using computer based and manual case information such as dates set by the judges, prosecuting attorneys and other attorneys, and/or calendar dates from court orders and statutes. The function also requires assembling all documents from case files and organizing them together with forms, applications, motions and other pleadings to be presented in court. These are required to be in proper sequence and format according to each judge"s preference. Office operations. This position performs the administrative support services required by the Superior Court including: docket and case file preparation and maintenance for eight categories, which includes 16 different types of cases; prepare or complete documents such as motions, orders of dismissal and writs; review file for ability to issue, sign and process bench warrants, writs, garnishments, subpoenas, and letters testamentary; examine legal documents submitted to court for adherence to procedures and/or form; route documents to the appropriate judge/department; enter case related data into case management mainframe applications (Odyssey/JIS); collection of restitution and other fees paid into the Court; process and transmit passport applications; administer oaths; prepare and submit forms/reports for transmittal to various state agencies; explain procedures and/or forms to parties in cases; filing; answering phones; screening public as to whether or not they are allowed to come inside the Clerk"s office (such as attorneys, law enforcement, legal secretaries); review files/documents to determine if a judgment number should be assigned; enter judgments into statewide computer system; print and process daily reports; make regular, certified and authenticated copies; process appeals as assigned; other duties as assigned by the Clerk or Chief Deputy Clerk. Support services after court. These services include: processing files once out of the courtroom; processing courtroom exhibits and documents after trials or hearings for safekeeping and according to court orders; tracking the appeal period and then returning exhibits once the appeal period has run; data entry; and, assistance for attorneys and citizens in the courtroom regarding protocol. Serving as courtroom clerk. This includes such in-court tasks as: transporting files between courtrooms and/or judges" chambers and the Clerk"s office, as needed; announcing the judge; furnishing the judge with documents and/or files in proper sequence; receiving, marking and safekeeping of exhibits and documents presented in court; taking accurate minutes of court proceedings; marking future calendar dates for docketing cases according to court orders; and, in certain courtrooms, courtroom clerks are responsible for starting and stopping audio recordings of court proceedings on behalf of Superior Court. Education, Experience, and Licensing
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Work is expected to be performed by the employee and shall not be delegated to other employees without authorization from a supervisor. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These skills and abilities typically are acquired through a combination of experience and training which may or may not include: office experience in a field closely related to judicial or legal practice and involving the preparation of documents, reports or formal correspondence, or training in court administration or court support operations, or equivalent.
Required
1. Consecutive interpretation in Spanish and English including use of legal terms and their equivalents in both languages;
2. Ability to fluently speak, read and write in both Spanish and English;
3. Office administrative support practices including data entry, file preparation and management, basic bookkeeping and safekeeping of confidential information and courtroom exhibits;
4. Proficient in Microsoft Word, Excel, Outlook and the internet;
5. Typing - minimum 45 WPM;
6. Minimum of two years customer service experience working with the public;
7. High school diploma or GED; and
8. Minimum 18 years of age or older.
Preferred
1. Two years of experience working in a judicial system, or work related to judicial or legal practices and involving the preparation of pleadings, reports and/or formal correspondence;
2. Courtroom procedures and protocols;
3. Associates degree in business, office administration, or related field;
4. Proficient in programs used by Clerk"s Office, e.g., Odyssey, JIS, imaging software, and JRS (Judicial Receipting System)
Certificates, Licenses, Registrations
1. Valid Driver"s License with proof of automobile insurance.
2. Background Check: Must be able to pass a background check.
3. Driving Abstract: Must be able to prove an acceptable driving record.
4. Federal passport agency requirements: Must be a U.S. citizen or U.S. national.
Competencies Required
To perform this job successfully, an individual must be able to demonstrate substantial knowledge and abilities in these areas and perform these duties satisfactorily:
~ Ability to fluently speak, read and write in both Spanish and English
~ Office Administrative Support Practices
~ Microsoft Word, Excel, Outlook, the internet and intranets; Data Entry
~ Clerk"s office Policies and Procedures
~ File Preparation and Management
~ Courtroom Clerking
~ Recordkeeping
~ Scanning/Imaging software
~ Confidentiality and Ethics
~ Courtroom Terminology and Protocols
~ Superior Written and Verbal Communication
~ Customer Service
~ Issuing Passports
~ Interpersonal and Teamwork Abilities
~ County Clerk"s Handbook, Statutes, SCOMIS Code Manual
~ Grant County Policies and Procedures
Knowledge, Skills and Abilities
Language Skills - Ability to read, write, speak, and interpret
legal documents in both English and Spanish, such as court rules,
operating and maintenance instructions, as well as policy and procedure
manuals. Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written and oral form. Able to respond effectively in a crisis situation. Teamwork and Leadership - Demonstrate the ability to interact with others in a cooperative and effective manner. Provide guidance or assistance to others when appropriate. Communication - Professionally and tactfully communicate with co-workers, public, outside agencies, attorneys and judges both verbally and in writing. Good spelling and handwriting skills. Communicate clearly and succinctly with judges. Openly communicate with supervisor(s). Guidance Required - Must be able to follow directions and take constructive criticism. Must be able to follow County policies and County Clerk"s Office policies and procedures. Impact of Decisions - Decisions typically impact other jobs within the employee"s work group and/or the daily routine of others. Decisions also impact information provided to the public. Working Conditions and Physical Requirements
Work is carried out principally in an office and/or courtroom environment involving contact with the public, judges, attorneys, and others where there may be some occasional exposure to individuals displaying antisocial, aggressive, or hostile behavior either in person or by phone. In addition, this position deals with constant deadlines. Duties may include working longer than eight hours per day in order to complete work in a courtroom, process documents from court, and/or other follow up as necessary to fulfill Clerk"s office responsibilities and requirements in a timely manner. The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, reach with hands and arms, stoop, kneel, go up and down a ladder and/or step stool to retrieve/file away court files, and lift up and/or move up to 50 lbs. of unequal weight. The position requires the employee to stand and/or sit for 8 hours per day, 5 days per week. Specific vision abilities required by this job include close and distant vision, peripheral vision, and depth perception. This job requires employees to stand for 8 hours per day, or sit for 8 hours per day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other
Union Representation
This position is represented by the Grant County Public Employees" Association (GCPEA) and a member of the Courthouse bargaining unit.
Employee Benefits
Grant County offers a competitive benefits package to include:
Health Insurance: Medical, Dental, Vision
Leave: Vacation, Sick, Paid Holidays
Retirement through Department of Retirement Systems (DRS)
Life and AD&D Insurance
Flexible Spending Account
Supplemental Retirement/Deferred Compensation
Supplemental Life & AD&D, LTD Insurance
Disclaimer
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Application Special Instructions
A complete application must have three documents attached: a current resume, a cover letter, and a listing of three professional references with contact information.
Salary : $26 - $30
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