Administrative Assistant

Administrative Assistant

Company Summary:

Gratton Warehouse Company is a 130 year old, family operated, 3PL warehouse operation located in Omaha, NE. Gratton has established itself as one of the top 3PL companies in the area working with clients all over the world. Our success is and has been driven by our hard work, dedication and our people.

Job Summary:

As an Administrative Assistant, you will provide administrative support, including preparation of various reports and correspondence, special projects, and the scheduling and coordinating of meetings. This person must be motivated and reliable, with exceptional interpersonal and communication skills and an understanding of the importance of creating and maintaining positive impressions of your department and the company overall. You must also be able to work independently with strong multitasking, time-management, and prioritization skills.

Roles and Responsibilities (not limited to):

• Management of daily calendar and scheduling on/off site meetings
• Daily activities in QuickBooks and banking accounts; reconciliations, accounts payable and receivables
• Reviewing and coordinating correspondence for executive signature, including e-mail, internal, and external correspondence
• Cultivating and maintaining positive and professional relationships with corporate and subsidiary staff including clients and vendors
• Exercising discretion in the handling of confidential material, make decisions and problem solving
• Run errands as needed
• Performing other related duties as assigned

Education and Experience:

• Great attention to detail in composing, typing and proofing materials
• Ability to prioritize, meet deadlines and work independently
• Proven experience as an administrative assistant
• Strong background in QuickBooks
• Experience with a wide range of office software, including word processing, spreadsheets, databases, graphics, and desktop publishing applications (particularly Word, Excel, PowerPoint, and Outlook)
• Strong phone etiquette and grammar and spelling skills
• High school diploma or equivalent; college degree or some college, preferred

Requirements

• Ability to lift up to 25 lbs
• Attendance is an essential function of this job
• Sitting at a desk utilizing a computer and monitor
• Ability to work in a constant state of altertness and safe manner
• Bending, crouching or stooping may be experienced
• Must be bondable

Job Type: Part-Time

Job Hours: Monday thru Friday: 9 am to 2 pm

Reporting Structure

The administrative assistant will report to the CEO / President.

Job Type: Part-time

Pay: $22.00 - $27.00 per hour

Expected hours: 20 per week

Schedule:

• Monday to Friday

Work Location: In person