What are the responsibilities and job description for the Benefits Specialist position at Gray Construction?
Why Gray?
Gray is a fully integrated, global service provider deeply rooted in engineering, design, construction, digital, equipment manufacturing, and real estate services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.
Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.
Who we want… (Requirements)
Associate's degree in a related field or a minimum 2 years related experience and/or training in human resources, benefits, wellness, health promotion, or related field; or equivalent combination of education and experience.
Possess advanced computer skills and abilities including the ability to utilize word processing, spreadsheet, HRIS and e-mail applications. Ability to process computer data, format and generate reports. Ability to multi-task and adjust work performance to changing priorities while sustaining required deadlines.
The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.
The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What we expect… (Essential Functions)
- Assist with day-to-day benefits administration. To include accurate completion of requests for employment verification, processing of coverage termination letters, mailing of annual benefit compliance notices,
- Process weekly files for 401k and Health Savings Account (HSA) contributions.
- Submit monthly benefits reporting and maintain records for compliance with the Affordable Care Act provisions.
- Assist with setup of new hires in the benefits enrollment site and 401k plan. To include accurate data entry; data uploads and follow up with team members until enrollment is complete. Responsible for uploading new hires in enrollment system and with the 401k provider and for terminating team members in certain systems.
- Participate in the implementation and administration of team member benefit programs such as health insurance, dental insurance, vision insurance, disability insurance, life insurance, flexible spending accounts, Retirement Savings Plans, ESOP and others.
- Resolve team members’ benefit inquiries timely with thorough research and documentation.
- Process benefit changes due to qualifying life events, qualified domestic relations orders, qualified medical child support orders, etc.
- Manage and track benefit vendor invoices.
- Assist with department activities, including: annual open enrollment, health fair, health assessments, flu vaccinations, lunch and learn seminars, Gray Mazing Race, etc.
- Maintain strict confidentiality of team member’s personal information.
- Other duties may be assigned.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds.
Normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
