Accounting Clerk

Accounting Clerk

General Description:  The Accounting Clerk is responsible for overseeing the day-to-day administrative functions of the finance department. The Accounting Clerk will be familiar with standard accounting procedures, organized and will ensure that the daily accounting functions run accurately and effectively.

Specific duties and responsibilities may fluctuate based upon actual assignment and responsibility rotation.

Key Responsibilities and Essential Functions:

• Performing clerical work and inter-office support.
• Receiving and processing mail.
• Accumulating checks for daily processing, creating and maintaining deposit spreadsheets.
• Assisting with Accounts Payable functions – including entering invoices and employee expense reimbursements, reviewing open purchase orders and invoices, completing credit applications, confirming vendor electronic payment information, supporting the Accounts Payable Specialist with the general Inbox.
• Ensuring invoices are paid in a timely manner while adhering to departmental procedures.
• Maintaining and promoting excellent vendor relations.
• Processing transactions and performing accounting duties such as recording entries, creating reconciliations, etc.
• Assisting with state charitable registration and government filings and mailings.
• Creating and distributing donation invoices for volunteer services.
• Reconciling and reporting any discrepancies found before posting records.
• Maintaining electronic filing systems.
• Assisting with financial audit documentation, as needed.
• Special projects or other responsibilities, as assigned.

Qualifications

QUALIFICATIONS:

• High school degree. Accounting classes, associate degree or relevant certification is a plus.
• 2-3 years accounting experience with an accounts payable focus preferred.
• Ability to work in the office Mon-Fri during standard working hours. This is not a hybrid position.
• Strong working knowledge of accounts payable, general ledger and expense reimbursement.
• Ability to communicate, both orally and in writing, to individuals with little or no accounting background.
• Proficiency in MS Office- Word, Excel, Outlook
• Experience with accounting software and/or databases.
• Attention to detail and the ability to prioritize and manage responsibilities to ensure all deadlines are met is essential.
• Ability to work independently and meet deadlines in a fast-paced team environment with minimum supervision; Ability to work efficiently and accurately with details and fluctuating work volumes.

EXPOSURE:

• Normal office environment; possible exposure to warehouse environment.
• Interacts with all Food Depository staff and vendors.