Legal Billing and Accounts Specialist

Legal Billing and Accounts Specialist

ABOUT GREEN LIGHT LAW GROUP

We are a litigation and business law firm for the marijuana, hemp and emerging psychedelics industries. Our clients range from the world's most respected and well-established cannabis businesses to newly inspired entrepreneurs. Our attorneys are recognized industry leaders and provide unparalleled insight and guidance to our clients. Green Light Law Group delivers exceptional results for clients on complex litigation, transactional and regulatory matters across the spectrum of businesses.

Green Light Law Group is a great place to work. We have offices in Portland, OR, Seattle, WA, and Albany, NY, and are growing at a fast pace. Our attorneys practice in Oregon, Washington, California, New York, and Texas. Teamwork, personal growth and work-life balance are important to the firm culture. We are passionate about cannabis businesses and helping them succeed, and have invested as much into our outstanding support staff as we have into our elite attorneys and paralegals.

POSITION OVERVIEW

The Billing and Accounts Specialist is a critical member of our Finance and Client Services Teams. The Billing and Accounts Specialist supports clients and the firm by managing A/R and A/P, assisting attorneys with enforcing the firm's evergreen retainer policy, and overseeing the monthly billing process. In addition, the Billing and Account Specialist assists the Managing Partner with certain financial reports. The role assists the firm's accounting and payroll department to ensure accurate monthly bookkeeping and manages a wide range of reports to ensure efficient, accurate, and productive timekeeping for our attorney and paralegal teams.

RESPONSIBILITIES

Billing & Accounts Management

• Run matter balance reports regularly, and upon request, to assess Work In Progress
• Identify matters which require trust requests and communicate closely with legal team
• Manage A/R processes including collection of aged receivables
• Set up payment plans with clients
• Record expenses into appropriate matters and disbursements from trust
• Provide weekly financial reports to the Managing Partner
• Maintain All Hours spreadsheet to monitor timekeeper progress towards billing goals
• Generate draft bills in firm's practice management software and assist attorneys with editing of bills
• Work with external collections agency as required on clients with significant past-due balance

Accounting

• Accounts Receivable
• Coordinate and manage accounts receivable
• Record payments and provide statements for clients

• Accounts Payable
• Receive and enter payable invoices into firm AP spreadsheet
• Cut and record checks for payables
• Monitor undeposited payables checks

• Update quarterly cash flow forecasting
• Track projected outbound expenses
• Coordinate client trust disbursements and audit balances against reconciled ledgers
• Coordinate checks with partners from appropriate state accounts
• Coordinate inbound and outbound wire transfers
• Manage certain banking issues with local branch
• Collect all receipts and execute internal reimbursement requests

Client Services

• Assist Client Services Team with intake process for new clients by connecting with new clients to educate about our Evergreen Retainer Policy, billing cycle, etc.
• Generate statements for clients upon request
• Coordinate non-portal non reoccurring based payments
• Clear up accounting questions and differences with clients as needed

TRAITS THAT MIGHT MAKE YOU THE PERFECT FIT FOR THIS ROLE:

• Legal industry experience preferred
• 5 years accounts receivable experience preferred
• Degree in Accounting or Finance is preferred
• Detail oriented, with strong multi-tasking skills
• Strong communication skills to work effectively with internal team and firm clients
• Knowledge of Clio or Lawmatics law practice manage software preferred
• Strong skills with Microsoft Excel
• Self-manage workloads and initiate tasks
• Positive attitude and ability to develop strong relationships with firm clients and team members
• Team-oriented and flexible in assuming new responsibilities as they arise
• Desire for growth in the firm

REPORTING & AUTHORITY

The Billing and Accounts Specialist is responsible to the Managing Partner. The role’s hours are 9:00 a.m. to 5:00 p.m. Pacific Standard Time, with occasional night or weekend requirements for special or urgent client services needs, from time to time.

BENEFITS

This position offers a respectful team culture, opportunities for professional development, a competitive salary, opportunities for performance-based increases and bonuses, plus the following benefits:

• 120 hours of Paid Time Off annually
• 14 paid federal court holidays
• 100% of employee medical, vision and dental insurance premiums covered by the firm
• 401k retirement benefits option after 6 months of employment
• Work-life balance encouraged and acknowledged

HOW TO APPLY

Send resume and cover letter to apply. Position open until filled.

Job Types: Full-time, Contract

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Portland, OR 97201: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 5 years (Preferred)
• Microsoft Excel: 2 years (Preferred)

Work Location: One location